Video index
1. Call Meeting to Order
2. Prayer: Pastor Bim Rowley, Truth Baptist Church
3. Pledge of Allegiance
4. Roll Call
Roll call (9 Present, 0 Absent, 0 Excused) (Recorded at 00:01:50)
Proclamation for Wood Memorial Library
Paul Oates spoke - archive at Wood - becoming more of an economic engine for the town. Evens well attended. one of th eprograms doing with town is natie american program with the Board of Education. Saves transportation, allows kids to learn in town. gives connection with town. invite public Monday and Thursays.
Mayor Pelkey presented the proclamation to Wood Memorial Library
William Aman read a citation from the State for Wood Memorial Library.
Call Paul Oates tomorrow to redo proclamation - take out one lecture
Penguin Plunge
For Roseanne Sapula - thanking her for her contributions to the Penguin Plunge as well as Special Olympics. Roseanne thanked everyone for this recognition. Pleasure to work with everyone.
Penguin plunge is in March at Crystal Lake in Ellington. Members of the team solicit donations for jumjping in the cold water to raise funds for Special Olympics. 26,000 was raised and Wannabe's raised 9,000. ryan - thanked Council - thanked John Pelkey he made it happen that day. Pelkey - thanked all the sponsors
Pelkey - thanked Ron Littell. Ron Littell - last year we were 48,000 - this year
5. Public Input [Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
none
6. Environmental Health & Safety Message
Favreau - take moment - e-recycling will be taking place. first collection day Mardch 26 from 8-1 in the rear parking lot of Town Hall. anyone interested in brining their electronic items should do so. Favreau gave list of items that would be accepted. being provided to all towns. South Windsor using Wee Recycler. Remind public that there will no longer be curb side collection for these items.
Pelkey - should put signage around town to remind residents of this e-recycling (electronic recycling). Galligan - Prague met with Michele Lipe for placement of signs.
7. Adoption of Minutes of Previous Meetings
Motion to Approve 7. Adoption of Minutes of Previous Meetings Moved by Keith Yagaloff, seconded by John Pelkey.
Motion to Postpone Continue to April 4, 2011 meeting Moved by John Pelkey, seconded by Tom Delnicki.
Vote to Postpone Continue to April 4, 2011 meeting (Approved)
8. Public Petitions
none
9. Communications from Officers and Boards Directly Responsible to Council
none
10. Communications and Reports from Town Manager [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
Matt - Dave Panico here.
Dave Panico - we do regular weekly conference calls where we go over issues. Main agreements looking at right now is Special Service District Ordinance - next meeting expect this to be adopted. Impose two separate taxes - one repayment of bonds, if shortfall in taxes, and second tax for other services that would be performed in district (landscaping, snow removal). town will get paid for certain items - collecting taxes, etc. Both methods needs to be attached to ordinance. Other major agreements, developers agreement for public improvements. The first draft getting comments. Services Contract - services to be provided by the town - construction of public improvements, tax collection, budgeting. there are a few more agreements that need to be worked on. Very soon will have appraisal of the property. which will satisfy Town purpse and also the Bank that is providing CT studios with financing.
Town Manger - Town is not purchasing land for public improvements. could allow up to 10% and would not hve to use land but some of the things. explained how the land value was used. will be getting feasibility study and going through that. do have letter from Ralph Palumbo. Ms. Ramiro and Jeff Hyman are with Godenhym - Ramiro will be continuing with this project. Have attachment Galligan - lot of agreements are generic right now but will be continued and finished. There is PLA agreement which gives South Windsor residents preference. do have to be careful because of discrimination. OUr charter does not allow that with a public improvement. Lawyers working on wording. This is ot an easy process. Moving along with the process.
Yagaloff - you mentioned two things tonight, taxes on maintenance - last time we had meeting we had discussions regarding the easements. (easements versus ownership). sounds like none of that has been resolved. if the town does not own the property and only easements for the public infrastrucutre, why would the town be doing the snow plowing? Panico - there are vrious services and there are services that will be provided by the town, developer. the plan currently is landscaping, maintenance, snow plowing will be done for free by the developer. The town will only be building public improvements for the district with tax money from the bonds and the town for a fee doing things assist with budgeting, tax collection and holding public hearins. Matt - audit every year of the developer wha tis going on. Yagaloff - how does the town do bid? discussed bids thought developer was going to have additional money - if goes out to bid Panico - requiement of developer agreeemnt - get guarantee price with construction manager. if comes in differently will redo Yagaloff - Panico - there are a lot of soft costs, etc. property is included in 10 million. Yagaloff - are you able to say agreements where they are heading? Panico - could go either way. will not make a difference.
McCann - questions regarding feasibility study - part of bond perspectus
Pelkey - quetions regarding letter Town Council just received. To have public signing ceremony (Governor) would indicate that the intent is to keep the 30%. Am I reading more into it. Matt - the union is trying to send message. Do understand what the union concenred about they want to send strong message to legislature. some of union people will be carry two cards. concern when rush the gun. is three weeks away. Pelkey - so we have had talks with governors staff regarding legislature proposed and the outcome of that has been somewhat positive? Matt - he told us that Senator LeBeau is setting up meeting. we had meaningful discussions regarding tht. They are concerned with location shoots where credits will be given to insurance company. In stamford there is production company and have to use New York individuals. they would use local caterers. concern because CT businesses are not getting business. With CT Studios a lot of the local businesses woudl be used. Understand what Governors issue is on this. Pelkey - market feasibility study - April 15th final draft - on April 4th meeting would like report on what tht study says pior to us voting on this other stuff. Galligan - want to make sure everything is complete with the study. Reviewing the study with different scenarios. Want this to be successful project so all items should be reviewed. Hotel would be successful in that area. When this bond goes out there wil be some reimbursements. Everything we have done here is to make sure that this property could be used for any project. Anything (develoer agreement) can be used if a different company takes over this property. Pelkey - the switch to Guggenheim firm - it is much larger? yes promotion for him (have attachment of letter) Galligan - Pelkey - all of the leg work has been done but contingent on tax increment financing? yes Panico - oridnance does not take effect until the bonds are issued. Pelkey - question for Tony - one of the things thatis part of overall development not just studios but hotels and all of that. Last time announced someone for hotel do you have anything else that has been finalized? Tony - agreement with hotel - Marriott Hotel or Hyattt and will be finalizing that within th enext 30-45 days. Like Marriott best. Have had discussions with restaurants. some of those national companies are showing interest. there are two other major tenants that we are talking to and they are doing market study right now. recently we have ben negoitationg major piect of property (building) should be able to announce within the next 10 days. Pelkey - have option to purchase the peoperty where the stuidos are going to be? Tony - yes Pelkey - way option works is that if you do not close out on the option you lose your money. Tony - we have plenty of time to close on the property. paying for Municap to assit us and the town to complete the bond offering. The architectural and engineering are over 90% finanalized. had bedrock and had to reorient building. finalizing plans.
Delnicki - delighted about the PLA, could we get a copy. Matt - yes Tony - there is specific language in the PLA agreement with language giving preference to South Windsor residents. Matt - trying to get one PLA agreement with them and us. Delnicki - DECD infratstrue credits - have to have all Matt - DECD says this is what you are entitled to but will not release until they are ready to go. Tony - Delnicki- tax credits - is that money in any kind of risk? Matt - do not think sol. State not giving you money. not a budgetary item. Delnicki - building permits - when we wil see? Tony - if you look at plan - how ever long it takes to sell - maybe June will be pulling building permits. close on the bonds first.
Galligan - you know about the sewer. Prague - visited site on Sunday - how far back did they havee to go? hoping to close today or tmorrow. going to televise from point where pathed down Chapel Road. if all concete they could collapse. some of the old systems - want to televise to see condition. explained the process. Prague - cost of repair? Matt - not yet. we do not have the equipment to go down 40-50 feet. Prague - this happened Friday - nice to see South Windsor business get the work and do the job. Prague - couple of sewer backups - near Rockville Bank - will these raise insurance? Galligan - explained Rockville Bank sewer backup. pipe needs to be replaced, can not handle all the flow. Prague -
Yagaloff - ther ehas been a problem with sewer back up on Sullivan Avenue for a few years. This is costing the town large sums. Matt - not sure what the cost is. Yagaloff - same thing happened last year. Have never heard of sewer issues. should we be getting reports. If there are major problems costing a lot of money the council should know about it. Galligan - Reserves are very important. mot of your sewer systems are 40 years old and they are the concrete ones that get clogged. Yagaloff - there is 24 inch pipe feeding into ----- inch piopes. they have money to make these repairs. Galligan - trying to figure out what i happening. Staff is working on this issue. Pelkey - who would pay for reapir of road if that were dug up? Galligan - the town would have to - will do best we can. Delnicki - does the town ever enter into agreement with repeated individuals who have proble to fully fund or partially fund -- Galligan - that was discussed tht week. it may be something that should be considered. are looking at that as a policy. Delnicki - seems reasonable that - valve -
11. Reports from Standing Committees
none
12. Reports of Temporary Committees
none
13. Communications and Petitions from Council [Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
McCann - following up on discussion of sewers - there is going to be a joint work session on Thursday in the Madden Room. That will be open to the public if there is any public tht owuld like to present or discuss concenrs of WPCA and funding of our sewer plant that would be a good time to come.
Delnicki - read e-mail - animal shelter be housed at old firehouse. why build new building. Kevin - something to look into. Pay Vernon 24,000 per year. City of Hartford went to Bloomfield. had referendum to sell so have to find out if okay to use for another option. Delnicki - merits to suggestion. Pelkey - Windsor Locks put animal shelter in and there were a lot of requirements - have staff look at that. conversion cost - where get money so need to do cost analysis of that.
14. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
none
15. Consent Agenda [All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
none
16. Unfinished Business
none
17. New Business
A. Discussion Item: Tax Abatement Agreement with South Windsor Medical Associates, LLC (Requested by Town Manager, Matthew B. Galligan)
Galligan - this is a group that has come to us Yagaloff - point of order - the town negotiate this - if we discuss this and then want to negotiate. Galligan - I was just introducing. EDC reported. Yagaloff - think should go into executive session.. Galligan - if Council wants to talk in executive session can. suspend to later.
B. Discussion item: Greater Hartford Transit District Ordinance Proposal (Requested by Mayor Pelkey)
Galligan - developer is here. Ask questions now. Jay - Yagaloff Jay - expansion from out of town groups. yagaloff - personal property accurate. Jay - are based on what is in the building. Yagalof - there is issues with primary parking area. Jay - cross easement with neighbors through Kelly property. this will be a restricted exit. no left turn out. Yagaloff - design - new fairly looking medial just under 16,000 square feet.
Anwar - you have written about the needs of the community, what was done for that? Jay - there is a need for primary care. Anwar - priamry care will always b ein teh area but ther eare specific study's done to look at needs of the area? Anwar - trying to understand if there wre studys done? Jay - possibly by the tenant, they looked at area.
Mayor - received request from Democrtic Town Committee to seat someone on the Hartford Transit District. Since Marge passed away have not had anyone sitting. I did researdch on this situation. there was nothing in town ordinances or resolutions. there wa no formal way to make appointment. over the years the Democrates were majority party but appointed Republicans. have found out that when town has up to 25,000 have one member. when census up to 26,000 can have two peopel the census came out and the town is entitled to have two members. wold like to create ordinance. proposed to do ordinance one wil be Republican and one Democratic. find out if want staggered terms or keep the term the same. Did a lot of rearch and had Town ATtorney look at this.
C. Resolution Appointing Hugh Brower (D) to the Greater Hartford Transit District and Postponing Consideration of this Motion until the Town Council's Next Regularly Scheduled Meeting
Motion to Approve C. Resolution Appointing Hugh Brower (D) to the Greater Hartford Transit District and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting Moved by John Pelkey, seconded by M. Saud Anwar.
Vote to Approve C. Resolution Appointing Hugh Brower (D) to the Greater Hartford Transit District and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting (Approved)
D. Resolution Accepting the Resignation of Kyle Zimmer (D) an Alternate to the Inland Wetlands Agency/Conservation Commission
Motion to Approve D. Resolution Accepting the Resignation of Kyle Zimmer (D) an Alternate to the Inland Wetlands Agency/Conservation Commission Moved by M. Saud Anwar, seconded by Tom Delnicki.
Vote to Approve D. Resolution Accepting the Resignation of Kyle Zimmer (D) an Alternate to the Inland Wetlands Agency/Conservation Commission (Approved)
E. Resolution Setting a Time and Place for a Public Hearing on the Proposed General Government Budget for Fiscal Year 2011/2012
Motion to Approve E. Resolution Setting a Time and Place for a Public Hearing on the Proposed General Government Budget for Fiscal Year 2011/2012 Moved by Gary Bazzano, seconded by Tom Delnicki.
Vote to Approve E. Resolution Setting a Time and Place for a Public Hearing on the Proposed General Government Budget for Fiscal Year 2011/2012 (Approved)
Favreau - internal note should be removed. - page 2 second paragraph Matt - anticipating Favreau - the fee listed, how was that determined? Matt - explained Favreau - travel included? yes
Anwar - will our costs increase? Matt - no - if we go above and beyond they would be billed additional. SW first priority and Coventry second priority. Anwar - this mind set will help budgets.
like sharing of services - do not understand how we can provide an additional 8 hours of services without additional staff? Matt - we feel this is an opportunity and the staff is willing to work some times later. we have been servicing them a little to see if this would work and feel we can do this with the people we have. There may be timjes when need to work longer. McCann - do not wan tto become to provide services to town si the area without a certain arrangement. McCann - monitor use of this.
Delnicki - does this cover the overhead of the employee? Matt - yes used certain percentage and little bit more - goes to general fund Delnicki - this is stirctly remote service? Matt - it is remote - there may be a time that someone would have to go out there. Delnicki - if Coventry wanted to secure employee's on Saturday is there a billing mechanism. Matt - we could have Coventry pay for their services and pay the Town. Delnicki - should include in contract.
Favreau - the contract does have emergency services.
Yagaloff - have excellent IT Dept. better to have detailed billing system. better to charge rate becasue this is an open ended commitment. Will have to provide a lot of services and should get paid for that. Concern it says tech support will be available - says only working 8 hours but if there are more than one person working on a problem then would be working more than 8 hours. Matt - we have done this for 2 years helping them with their system. we have historical data showing how many hours are necessary. Yagaloff - would like to know if this is for one person or two people. Not happy with fee structure, should pay as you go. Matt - this is a new endeavor - a lot of these people serve on the same board as I do and this is a relationship. In future if contracting town employees out should figure hourly rate. Galligan - this is two commjnities trying to help each other.
unanimous
South Windsor Volices - March 27th Friends Room at Libary - unveiling of poetry book fron SW residents. Both John Pelkey and Cary Prague will be reading poems they created.
F. Resolution Setting a Time and Place for a Public Hearing on the Proposed Board of Education Budget for Fiscal Year 2011/2012
Motion to Approve F. Resolution Setting a Time and Place for a Public Hearing on the Proposed Board of Education Budget for Fiscal Year 2011/2012 Moved by Ed Havens, seconded by Gary Bazzano.
Vote to Approve F. Resolution Setting a Time and Place for a Public Hearing on the Proposed Board of Education Budget for Fiscal Year 2011/2012 (Approved)
G. Resolution Setting a Time and Place for a Public Hearing on the Proposed Water Pollution Control Authority Budget for Fiscal Year 2011/2012
Motion to Approve G. Resolution Setting a Time and Place for a Public Hearing on the Proposed Water Pollution Control Authority Budget for Fiscal Year 2011/2012 Moved by Tom Delnicki, seconded by Kevin McCann.
Vote to Approve G. Resolution Setting a Time and Place for a Public Hearing on the Proposed Water Pollution Control Authority Budget for Fiscal Year 2011/2012 (Approved)
H. Resolution Authorizing Town Manager, Matthew B. Galligan to Enter into a Technology Services Agreement with the Town of Coventry for information technology services
Motion to Approve H. Resolution Authorizing Town Manager, Matthew B. Galligan to Enter into a Technology Services Agreement with the Town of Coventry for information technology services Moved by Janice Favreau, seconded by Tom Delnicki.
Motion to Approve Amendment - page 2, paragraph 2, take out note "(Beth this is here to allow you to spend more time in one week and less time in another should a need arise that can be planned. My idea here is to be totally flexible should you have a vendor onsite or something outside of the normal work hours.) Moved by John Pelkey, seconded by Janice Favreau.
Vote to Approve Amendment - page 2, paragraph 2, take out note "(Beth this is here to allow you to spend more time in one week and less time in another should a need arise that can be planned. My idea here is to be totally flexible should you have a vendor onsite or something outside of the normal work hours.) (Approved)
Pelkey - they have built in a lot of things into the agreement - good opportunity to experiment. Asked Scott what Coventry's thoughts on this are? matt - they passed it through their Council
Havens - makes full use of what we have downstairs. should support this type of endeavor.
Favreau - congratulate for coming up with creative idea. generates a little bit of cash.
Delnicki - if they are doing projects outside their normal hours they deserve to get paid. can see this as a gateway to other opportunities. town can benefit and employee can benefit. supprt this
Prague - some items they are doing are worth more money. installation of -------- involves an individual to be at the location. Matt -
Anwar - would like to see protection added to this item. restrict them from employing our town employee's.
Motion to Vote on the amended resolution Moved by John Pelkey, no second required.
I. Resolution Approving a Refund of Taxes to Ten (10) South Windsor Taxpayers
Motion to Approve I. Resolution Approving a Refund of Taxes to Ten (10) South Windsor Taxpayers Moved by Cary Prague, no second required.
Vote to Approve I. Resolution Approving a Refund of Taxes to Ten (10) South Windsor Taxpayers (Approved)
18. Passage of Ordinance
A. Resolution Adopting an Ordinance Establishing "The Connecticut Studios Project Special Services District"
Motion to Approve A. Resolution Adopting an Ordinance Establishing "The Connecticut Studios Project Special Services District" - postpone to April 4th Moved by Kevin McCann, seconded by John Pelkey.
Vote to Approve A. Resolution Adopting an Ordinance Establishing "The Connecticut Studios Project Special Services District" - postpone to April 4th (Approved)
19. Communications and Petitions from Council (Continued) [This Agenda Item permits continued communications not covered under Item #13 due to time restraints.]
Have letter from South Windsor Voices, inform public on 2:00 March 27th Friends Room at the Library there will be unveiling of poetry book.
20. Communications and Reports from Town Manager (Continued) [This Agenda Item permits continued communications not covered under Item #10 due to time restraints.]
none
21. Executive Session
A. To discuss a possible tax assessment agreement for Fed Ex which would result in disclosure of public records or information contained therein which is exempt from disclosure at this time pursuant to Connecticut General Statutes § 1-210(b)(1) and §1-210(b)(5)(B)
B. To discuss potential litigation - Bark Park
C. To discuss potential litigation - Open Space at the corner of Cornerstone Drive
Motion to Approve 21. Executive Session to discuss possible tax assessment agreement for Fed Ex; potential itigation - Bark Park, and potential itigation - Open Space at the corner of Cornerstone Drive. Moved by John Pelkey, seconded by Kevin McCann.
Motion to Approve 21. Executive Session - requested that SW Medical be added onto the Executive Session for potential tax agreement. Moved by Tom Delnicki, seconded by Kevin McCann.
Vote to Approve 21. Executive Session - requested that SW Medical be added onto the Executive Session for potential tax agreement. (Approved)
22. Adjournment
Executive Session and Regular Meeting Adjourned at 11:10
Pelkey/McCann Unanimous
Mar 21, 2011 Town Council Meeting
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1. Call Meeting to Order
2. Prayer: Pastor Bim Rowley, Truth Baptist Church
3. Pledge of Allegiance
4. Roll Call
Roll call (9 Present, 0 Absent, 0 Excused) (Recorded at 00:01:50)
Proclamation for Wood Memorial Library
Paul Oates spoke - archive at Wood - becoming more of an economic engine for the town. Evens well attended. one of th eprograms doing with town is natie american program with the Board of Education. Saves transportation, allows kids to learn in town. gives connection with town. invite public Monday and Thursays.
Mayor Pelkey presented the proclamation to Wood Memorial Library
William Aman read a citation from the State for Wood Memorial Library.
Call Paul Oates tomorrow to redo proclamation - take out one lecture
Penguin Plunge
For Roseanne Sapula - thanking her for her contributions to the Penguin Plunge as well as Special Olympics. Roseanne thanked everyone for this recognition. Pleasure to work with everyone.
Penguin plunge is in March at Crystal Lake in Ellington. Members of the team solicit donations for jumjping in the cold water to raise funds for Special Olympics. 26,000 was raised and Wannabe's raised 9,000. ryan - thanked Council - thanked John Pelkey he made it happen that day. Pelkey - thanked all the sponsors
Pelkey - thanked Ron Littell. Ron Littell - last year we were 48,000 - this year
5. Public Input [Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
none
6. Environmental Health & Safety Message
Favreau - take moment - e-recycling will be taking place. first collection day Mardch 26 from 8-1 in the rear parking lot of Town Hall. anyone interested in brining their electronic items should do so. Favreau gave list of items that would be accepted. being provided to all towns. South Windsor using Wee Recycler. Remind public that there will no longer be curb side collection for these items.
Pelkey - should put signage around town to remind residents of this e-recycling (electronic recycling). Galligan - Prague met with Michele Lipe for placement of signs.
7. Adoption of Minutes of Previous Meetings
Motion to Approve 7. Adoption of Minutes of Previous Meetings Moved by Keith Yagaloff, seconded by John Pelkey.
Motion to Postpone Continue to April 4, 2011 meeting Moved by John Pelkey, seconded by Tom Delnicki.
Vote to Postpone Continue to April 4, 2011 meeting (Approved)
8. Public Petitions
none
9. Communications from Officers and Boards Directly Responsible to Council
none
10. Communications and Reports from Town Manager [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
Matt - Dave Panico here.
Dave Panico - we do regular weekly conference calls where we go over issues. Main agreements looking at right now is Special Service District Ordinance - next meeting expect this to be adopted. Impose two separate taxes - one repayment of bonds, if shortfall in taxes, and second tax for other services that would be performed in district (landscaping, snow removal). town will get paid for certain items - collecting taxes, etc. Both methods needs to be attached to ordinance. Other major agreements, developers agreement for public improvements. The first draft getting comments. Services Contract - services to be provided by the town - construction of public improvements, tax collection, budgeting. there are a few more agreements that need to be worked on. Very soon will have appraisal of the property. which will satisfy Town purpse and also the Bank that is providing CT studios with financing.
Town Manger - Town is not purchasing land for public improvements. could allow up to 10% and would not hve to use land but some of the things. explained how the land value was used. will be getting feasibility study and going through that. do have letter from Ralph Palumbo. Ms. Ramiro and Jeff Hyman are with Godenhym - Ramiro will be continuing with this project. Have attachment Galligan - lot of agreements are generic right now but will be continued and finished. There is PLA agreement which gives South Windsor residents preference. do have to be careful because of discrimination. OUr charter does not allow that with a public improvement. Lawyers working on wording. This is ot an easy process. Moving along with the process.
Yagaloff - you mentioned two things tonight, taxes on maintenance - last time we had meeting we had discussions regarding the easements. (easements versus ownership). sounds like none of that has been resolved. if the town does not own the property and only easements for the public infrastrucutre, why would the town be doing the snow plowing? Panico - there are vrious services and there are services that will be provided by the town, developer. the plan currently is landscaping, maintenance, snow plowing will be done for free by the developer. The town will only be building public improvements for the district with tax money from the bonds and the town for a fee doing things assist with budgeting, tax collection and holding public hearins. Matt - audit every year of the developer wha tis going on. Yagaloff - how does the town do bid? discussed bids thought developer was going to have additional money - if goes out to bid Panico - requiement of developer agreeemnt - get guarantee price with construction manager. if comes in differently will redo Yagaloff - Panico - there are a lot of soft costs, etc. property is included in 10 million. Yagaloff - are you able to say agreements where they are heading? Panico - could go either way. will not make a difference.
McCann - questions regarding feasibility study - part of bond perspectus
Pelkey - quetions regarding letter Town Council just received. To have public signing ceremony (Governor) would indicate that the intent is to keep the 30%. Am I reading more into it. Matt - the union is trying to send message. Do understand what the union concenred about they want to send strong message to legislature. some of union people will be carry two cards. concern when rush the gun. is three weeks away. Pelkey - so we have had talks with governors staff regarding legislature proposed and the outcome of that has been somewhat positive? Matt - he told us that Senator LeBeau is setting up meeting. we had meaningful discussions regarding tht. They are concerned with location shoots where credits will be given to insurance company. In stamford there is production company and have to use New York individuals. they would use local caterers. concern because CT businesses are not getting business. With CT Studios a lot of the local businesses woudl be used. Understand what Governors issue is on this. Pelkey - market feasibility study - April 15th final draft - on April 4th meeting would like report on what tht study says pior to us voting on this other stuff. Galligan - want to make sure everything is complete with the study. Reviewing the study with different scenarios. Want this to be successful project so all items should be reviewed. Hotel would be successful in that area. When this bond goes out there wil be some reimbursements. Everything we have done here is to make sure that this property could be used for any project. Anything (develoer agreement) can be used if a different company takes over this property. Pelkey - the switch to Guggenheim firm - it is much larger? yes promotion for him (have attachment of letter) Galligan - Pelkey - all of the leg work has been done but contingent on tax increment financing? yes Panico - oridnance does not take effect until the bonds are issued. Pelkey - question for Tony - one of the things thatis part of overall development not just studios but hotels and all of that. Last time announced someone for hotel do you have anything else that has been finalized? Tony - agreement with hotel - Marriott Hotel or Hyattt and will be finalizing that within th enext 30-45 days. Like Marriott best. Have had discussions with restaurants. some of those national companies are showing interest. there are two other major tenants that we are talking to and they are doing market study right now. recently we have ben negoitationg major piect of property (building) should be able to announce within the next 10 days. Pelkey - have option to purchase the peoperty where the stuidos are going to be? Tony - yes Pelkey - way option works is that if you do not close out on the option you lose your money. Tony - we have plenty of time to close on the property. paying for Municap to assit us and the town to complete the bond offering. The architectural and engineering are over 90% finanalized. had bedrock and had to reorient building. finalizing plans.
Delnicki - delighted about the PLA, could we get a copy. Matt - yes Tony - there is specific language in the PLA agreement with language giving preference to South Windsor residents. Matt - trying to get one PLA agreement with them and us. Delnicki - DECD infratstrue credits - have to have all Matt - DECD says this is what you are entitled to but will not release until they are ready to go. Tony - Delnicki- tax credits - is that money in any kind of risk? Matt - do not think sol. State not giving you money. not a budgetary item. Delnicki - building permits - when we wil see? Tony - if you look at plan - how ever long it takes to sell - maybe June will be pulling building permits. close on the bonds first.
Galligan - you know about the sewer. Prague - visited site on Sunday - how far back did they havee to go? hoping to close today or tmorrow. going to televise from point where pathed down Chapel Road. if all concete they could collapse. some of the old systems - want to televise to see condition. explained the process. Prague - cost of repair? Matt - not yet. we do not have the equipment to go down 40-50 feet. Prague - this happened Friday - nice to see South Windsor business get the work and do the job. Prague - couple of sewer backups - near Rockville Bank - will these raise insurance? Galligan - explained Rockville Bank sewer backup. pipe needs to be replaced, can not handle all the flow. Prague -
Yagaloff - ther ehas been a problem with sewer back up on Sullivan Avenue for a few years. This is costing the town large sums. Matt - not sure what the cost is. Yagaloff - same thing happened last year. Have never heard of sewer issues. should we be getting reports. If there are major problems costing a lot of money the council should know about it. Galligan - Reserves are very important. mot of your sewer systems are 40 years old and they are the concrete ones that get clogged. Yagaloff - there is 24 inch pipe feeding into ----- inch piopes. they have money to make these repairs. Galligan - trying to figure out what i happening. Staff is working on this issue. Pelkey - who would pay for reapir of road if that were dug up? Galligan - the town would have to - will do best we can. Delnicki - does the town ever enter into agreement with repeated individuals who have proble to fully fund or partially fund -- Galligan - that was discussed tht week. it may be something that should be considered. are looking at that as a policy. Delnicki - seems reasonable that - valve -
11. Reports from Standing Committees
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12. Reports of Temporary Committees
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13. Communications and Petitions from Council [Per Town Council Rules, this segment of the meeting shall not exceed twenty (20) minutes unless extended by the Mayor, with the consent of a majority of the Council.]
McCann - following up on discussion of sewers - there is going to be a joint work session on Thursday in the Madden Room. That will be open to the public if there is any public tht owuld like to present or discuss concenrs of WPCA and funding of our sewer plant that would be a good time to come.
Delnicki - read e-mail - animal shelter be housed at old firehouse. why build new building. Kevin - something to look into. Pay Vernon 24,000 per year. City of Hartford went to Bloomfield. had referendum to sell so have to find out if okay to use for another option. Delnicki - merits to suggestion. Pelkey - Windsor Locks put animal shelter in and there were a lot of requirements - have staff look at that. conversion cost - where get money so need to do cost analysis of that.
14. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]
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15. Consent Agenda [All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.]
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16. Unfinished Business
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17. New Business
A. Discussion Item: Tax Abatement Agreement with South Windsor Medical Associates, LLC (Requested by Town Manager, Matthew B. Galligan)
Galligan - this is a group that has come to us Yagaloff - point of order - the town negotiate this - if we discuss this and then want to negotiate. Galligan - I was just introducing. EDC reported. Yagaloff - think should go into executive session.. Galligan - if Council wants to talk in executive session can. suspend to later.
B. Discussion item: Greater Hartford Transit District Ordinance Proposal (Requested by Mayor Pelkey)
Galligan - developer is here. Ask questions now. Jay - Yagaloff Jay - expansion from out of town groups. yagaloff - personal property accurate. Jay - are based on what is in the building. Yagalof - there is issues with primary parking area. Jay - cross easement with neighbors through Kelly property. this will be a restricted exit. no left turn out. Yagaloff - design - new fairly looking medial just under 16,000 square feet.
Anwar - you have written about the needs of the community, what was done for that? Jay - there is a need for primary care. Anwar - priamry care will always b ein teh area but ther eare specific study's done to look at needs of the area? Anwar - trying to understand if there wre studys done? Jay - possibly by the tenant, they looked at area.
Mayor - received request from Democrtic Town Committee to seat someone on the Hartford Transit District. Since Marge passed away have not had anyone sitting. I did researdch on this situation. there was nothing in town ordinances or resolutions. there wa no formal way to make appointment. over the years the Democrates were majority party but appointed Republicans. have found out that when town has up to 25,000 have one member. when census up to 26,000 can have two peopel the census came out and the town is entitled to have two members. wold like to create ordinance. proposed to do ordinance one wil be Republican and one Democratic. find out if want staggered terms or keep the term the same. Did a lot of rearch and had Town ATtorney look at this.
C. Resolution Appointing Hugh Brower (D) to the Greater Hartford Transit District and Postponing Consideration of this Motion until the Town Council's Next Regularly Scheduled Meeting
Motion to Approve C. Resolution Appointing Hugh Brower (D) to the Greater Hartford Transit District and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting Moved by John Pelkey, seconded by M. Saud Anwar.
Vote to Approve C. Resolution Appointing Hugh Brower (D) to the Greater Hartford Transit District and Postponing Consideration of this Motion until the Town Council’s Next Regularly Scheduled Meeting (Approved)
D. Resolution Accepting the Resignation of Kyle Zimmer (D) an Alternate to the Inland Wetlands Agency/Conservation Commission
Motion to Approve D. Resolution Accepting the Resignation of Kyle Zimmer (D) an Alternate to the Inland Wetlands Agency/Conservation Commission Moved by M. Saud Anwar, seconded by Tom Delnicki.
Vote to Approve D. Resolution Accepting the Resignation of Kyle Zimmer (D) an Alternate to the Inland Wetlands Agency/Conservation Commission (Approved)
E. Resolution Setting a Time and Place for a Public Hearing on the Proposed General Government Budget for Fiscal Year 2011/2012
Motion to Approve E. Resolution Setting a Time and Place for a Public Hearing on the Proposed General Government Budget for Fiscal Year 2011/2012 Moved by Gary Bazzano, seconded by Tom Delnicki.
Vote to Approve E. Resolution Setting a Time and Place for a Public Hearing on the Proposed General Government Budget for Fiscal Year 2011/2012 (Approved)
Favreau - internal note should be removed. - page 2 second paragraph Matt - anticipating Favreau - the fee listed, how was that determined? Matt - explained Favreau - travel included? yes
Anwar - will our costs increase? Matt - no - if we go above and beyond they would be billed additional. SW first priority and Coventry second priority. Anwar - this mind set will help budgets.
like sharing of services - do not understand how we can provide an additional 8 hours of services without additional staff? Matt - we feel this is an opportunity and the staff is willing to work some times later. we have been servicing them a little to see if this would work and feel we can do this with the people we have. There may be timjes when need to work longer. McCann - do not wan tto become to provide services to town si the area without a certain arrangement. McCann - monitor use of this.
Delnicki - does this cover the overhead of the employee? Matt - yes used certain percentage and little bit more - goes to general fund Delnicki - this is stirctly remote service? Matt - it is remote - there may be a time that someone would have to go out there. Delnicki - if Coventry wanted to secure employee's on Saturday is there a billing mechanism. Matt - we could have Coventry pay for their services and pay the Town. Delnicki - should include in contract.
Favreau - the contract does have emergency services.
Yagaloff - have excellent IT Dept. better to have detailed billing system. better to charge rate becasue this is an open ended commitment. Will have to provide a lot of services and should get paid for that. Concern it says tech support will be available - says only working 8 hours but if there are more than one person working on a problem then would be working more than 8 hours. Matt - we have done this for 2 years helping them with their system. we have historical data showing how many hours are necessary. Yagaloff - would like to know if this is for one person or two people. Not happy with fee structure, should pay as you go. Matt - this is a new endeavor - a lot of these people serve on the same board as I do and this is a relationship. In future if contracting town employees out should figure hourly rate. Galligan - this is two commjnities trying to help each other.
unanimous
South Windsor Volices - March 27th Friends Room at Libary - unveiling of poetry book fron SW residents. Both John Pelkey and Cary Prague will be reading poems they created.
F. Resolution Setting a Time and Place for a Public Hearing on the Proposed Board of Education Budget for Fiscal Year 2011/2012
Motion to Approve F. Resolution Setting a Time and Place for a Public Hearing on the Proposed Board of Education Budget for Fiscal Year 2011/2012 Moved by Ed Havens, seconded by Gary Bazzano.
Vote to Approve F. Resolution Setting a Time and Place for a Public Hearing on the Proposed Board of Education Budget for Fiscal Year 2011/2012 (Approved)
G. Resolution Setting a Time and Place for a Public Hearing on the Proposed Water Pollution Control Authority Budget for Fiscal Year 2011/2012
Motion to Approve G. Resolution Setting a Time and Place for a Public Hearing on the Proposed Water Pollution Control Authority Budget for Fiscal Year 2011/2012 Moved by Tom Delnicki, seconded by Kevin McCann.
Vote to Approve G. Resolution Setting a Time and Place for a Public Hearing on the Proposed Water Pollution Control Authority Budget for Fiscal Year 2011/2012 (Approved)
H. Resolution Authorizing Town Manager, Matthew B. Galligan to Enter into a Technology Services Agreement with the Town of Coventry for information technology services
Motion to Approve H. Resolution Authorizing Town Manager, Matthew B. Galligan to Enter into a Technology Services Agreement with the Town of Coventry for information technology services Moved by Janice Favreau, seconded by Tom Delnicki.
Motion to Approve Amendment - page 2, paragraph 2, take out note "(Beth this is here to allow you to spend more time in one week and less time in another should a need arise that can be planned. My idea here is to be totally flexible should you have a vendor onsite or something outside of the normal work hours.) Moved by John Pelkey, seconded by Janice Favreau.
Vote to Approve Amendment - page 2, paragraph 2, take out note "(Beth this is here to allow you to spend more time in one week and less time in another should a need arise that can be planned. My idea here is to be totally flexible should you have a vendor onsite or something outside of the normal work hours.) (Approved)
Pelkey - they have built in a lot of things into the agreement - good opportunity to experiment. Asked Scott what Coventry's thoughts on this are? matt - they passed it through their Council
Havens - makes full use of what we have downstairs. should support this type of endeavor.
Favreau - congratulate for coming up with creative idea. generates a little bit of cash.
Delnicki - if they are doing projects outside their normal hours they deserve to get paid. can see this as a gateway to other opportunities. town can benefit and employee can benefit. supprt this
Prague - some items they are doing are worth more money. installation of -------- involves an individual to be at the location. Matt -
Anwar - would like to see protection added to this item. restrict them from employing our town employee's.
Motion to Vote on the amended resolution Moved by John Pelkey, no second required.
I. Resolution Approving a Refund of Taxes to Ten (10) South Windsor Taxpayers
Motion to Approve I. Resolution Approving a Refund of Taxes to Ten (10) South Windsor Taxpayers Moved by Cary Prague, no second required.
Vote to Approve I. Resolution Approving a Refund of Taxes to Ten (10) South Windsor Taxpayers (Approved)
18. Passage of Ordinance
A. Resolution Adopting an Ordinance Establishing "The Connecticut Studios Project Special Services District"
Motion to Approve A. Resolution Adopting an Ordinance Establishing "The Connecticut Studios Project Special Services District" - postpone to April 4th Moved by Kevin McCann, seconded by John Pelkey.
Vote to Approve A. Resolution Adopting an Ordinance Establishing "The Connecticut Studios Project Special Services District" - postpone to April 4th (Approved)
19. Communications and Petitions from Council (Continued) [This Agenda Item permits continued communications not covered under Item #13 due to time restraints.]
Have letter from South Windsor Voices, inform public on 2:00 March 27th Friends Room at the Library there will be unveiling of poetry book.
20. Communications and Reports from Town Manager (Continued) [This Agenda Item permits continued communications not covered under Item #10 due to time restraints.]
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21. Executive Session
A. To discuss a possible tax assessment agreement for Fed Ex which would result in disclosure of public records or information contained therein which is exempt from disclosure at this time pursuant to Connecticut General Statutes § 1-210(b)(1) and §1-210(b)(5)(B)
B. To discuss potential litigation - Bark Park
C. To discuss potential litigation - Open Space at the corner of Cornerstone Drive
Motion to Approve 21. Executive Session to discuss possible tax assessment agreement for Fed Ex; potential itigation - Bark Park, and potential itigation - Open Space at the corner of Cornerstone Drive. Moved by John Pelkey, seconded by Kevin McCann.
Motion to Approve 21. Executive Session - requested that SW Medical be added onto the Executive Session for potential tax agreement. Moved by Tom Delnicki, seconded by Kevin McCann.
Vote to Approve 21. Executive Session - requested that SW Medical be added onto the Executive Session for potential tax agreement. (Approved)
22. Adjournment
Executive Session and Regular Meeting Adjourned at 11:10
Pelkey/McCann Unanimous
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