Video index

1. Call Meeting to Order

8:00 pjm. and then recessed to finish special meeting.

2. Roll Call

Roll call (9 Present, 0 Absent, 0 Excused)

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

Don Gonsalves, town should have a calendarized budget. simply do not understand why we can't have calendarized budget to see where the budget is. asked two councillors if they understood where the town budget is and they did not. can not run town or state without calendarized budget. tired looking at the budgret and not knowing where the budget stands.

4. Communications

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

Matt - should have packet GIS, Police and generla budgt.

McCann - Mr. Gonsalves brings up a good point that the Town Council should know where the budget stands at all times. the most recent revenue projection is behind budget for this year. can you give us an update or anything significant that has come in. are we looking at an overalll deficit. Matt - the biggest revenue shortfall is 1.7 million. 2.7 million dollar under revenue. we had building fees are not where they shoudl be. town clerk is good. collection reate is great. the money that we get for supplemental - m&e Bottom line will use some of the 800,000. if tax sale comes in may break even. revenue side. expense side there is freeze - there are items that are still coming in - will send out emial with reports - collection of taxes 99% McCann - other revenues have been a concern. that continues to be a concern. have instituated freeze but there are other things not within your control such as expenditures for health care. Matt - health plan has done very well. 500,000 is fictious number - law requires a trust - McCann - budgeted for health care for the year and we have 153,000 that is over and above the encumbered amounts Matt - all that money is put into a trust and then all claims are taken from there.

Yagaloff - tax lien sale was not on our radar until recently. did not know had 600,000 deficit. if tax sale does nt happen do we know gap? Matt - appropriated 800,000 and looking at a 300 to 400,000 gap. Yagaloff - tax credits - legislature passed, governor signed. nothing should effect the credit and should be benefit for the state. will increase the business model for South Windsor and will benefit town. have we gotten any feedback about putting bond for sale? Matt - in my mind would be June or July bonds to be sold. Yagaloff - the project can not go forward because the bond are a large part of the project. Matt - they will test soils and items like that. there is push to get building up asap. Yagaloff - should do any anticipated revenue for this project. Matt - reduced to 500,000 last year. do not want the council to overestimate revenues. leave revenues alone right now and can change next year.

Delnicki - project labor agreement should have been signed, has that occurred? Matt - will get back to you with that. Delnicki - Town Council was supposed to see that agreement and would like to see and know if agreement has been signed. Matt - will let the Town Council know. Delnicki - would like to know the safeguards in there. Matt - will get back to Council. Delnicki - you are talking about being conservative and suggest you stay conservative on building projects and items like that.

Prague - agree with Councillor Delnicki - last year we had assumed revenues and right now we are 547,000 short in building permits, 100,000 fire marshal - with deficit. caution council for the next budget. very hopeful will see revenue from CT Studios, and other projects. Matt -r ecommending that the capital budget gets cut by 400,000 - when firehouse gets sold of that building can be put back into capital projects and can restore those projects. have to be careful in next years budget that you add back more. have leases coming off. shoudl do policy and look at budget for two year period. If up to me I would say leave budget as is and have 3% increase. If Plan B comes in what will you have left to cut. Would not have problem reducnig but if something happens with sate have the ability to go back and raise taxes. Prague - Matt - the bid says we want 100% Prague - American Tax Funding that something is up with them. Understand they requested liens to be reassigned? Matt - only know of a few Prague - why we are we going out to bid Matt - their contract is up. Prague - do you expect them to rebid? Matt - yes as well as other companies.

Pelkey - shortfall of 400,000 - 32,573,000 and came up short by 400,000. I remember budgets having ficticious revenues coming in. It is a best guess. feel the CT Studios project has been delayed. I certainly would not doubt the studios people have put into it 3 million dollars. legislature just passed with the budget with all of the language to e successful. las tyear in the budgt looked at posible revenue and looked at sedge propeprty, firehouse, ct studios. we did not take all three. think now that new fire station is done feel the old firehouse wil be sold. Matt - received cal today and they will receive bid specs. two are really hot and the other is coming along. Pelkey - have taken some chances all the time with the budget. 97,000,000 budget. we could try to make a big deal

6. Items for Discussion

A. General Government Budget

Delnicki - in preparation for deliberations need a few things. Chief Reed did a great job of showing the 2 other jobs. ZoningEnforcement Officer would like cost for that Matt - can get that for you Delnicki - salary, benefits, training, etc - also one shot revenue stream that we may not be able to count on for next year. Would like them broken out.

Yagaloff - wanted to give the council some of my thoughts. target has been - on the spending side and the target on tax increase about couple tenths of a percent. proposal 650,000 in capital projects. budget includes reduction of 400,000 or includes the 400,000 Matt - 635,000 reduction by using the capital nonrecurring. if you want to restore when firehouse sold could restore. Yagaloff - low 0 percent spending - 400,000 carried over for tax sale. maybe 1/2 million for tax sale. 3 or 4 tenths on spending side. do not think the economy could sustain. have not seen a turn around. if the state is impacted will have a lot more impacts. really need to tighten up as much as we can to no change then can deal with circumstances that arise. Yagaloff - Matt - 2.4 million dollars cut out of budget. by my reduction 0.19% would be the new spending increase. Yagaloff - 1.2 million dollars that is 1 1/2 % - revenue side 1 1/2% reduction.

Pelkey - in order to get at rate 1.4 million decrease in the Yagalof f- 4-500,000 would be taken; 800,000 of cuts. over time spending, will bring list.

Bazzano - Getting your priorities straight - need to work on. last year we cut over time on public Works supervisors. Asked about supervisory positions. moved all parks guys over to recreation Matt - you used some of the 100,000 of the special revenue fund took expenditure out of budget and this year we hav eto put that back. so there are no changes and one position was not filled. Bazzano - where di the money left - can you show in the budget. want to see where it was taken from. trying to find Director of Public Works salary and all people under him. (supervisory staff) Matt - not heavy in that area. have the same amount of public works employees as in 1989. When Mel Stead left and Steve Lavigne, and Greg Foran left did not replace position. every supervisor take turns at the night. thes guys rotate. give you the whole scenario. Bazzano - maintenance crew has decreased. would like to see those numbers also. Matt - everything got cut in half Bazzano - commend you about the changes made - parks guys over to recreation.

Anwar - quality of aspects. as we make decisions where to make cuts. there are afew things should not compromise on. Memo from Chief of Police who is seeking two more officers. should not compromise that and get what is need because safety issue. Fire marshal seeking part time position. these are aeas that should not be cut. need to have four or five year plan to fill needs at at ime. Quality issues to be looked at.

Favreau - while we talk about cutting items. if we consistenly short change everything what happens to the quality of lief in this town. what would make people stay in town. economy is slow. we have to looka t what we are providing for shcools, safety, etc. this is waht sets our town apart on how we maintain it.

McCann - we received memo from PD for two positons, 179,351 additional costs to hire additional police officers, is taht included in budget? Mat - no MCccan - how long opearting without two additional police officers? Matt - a little over two years. McCann - I think that the memo misses the point of the questions asked, where are the savings in the town budget as result of expenditures for GIS. We have been told GIS makes the town more efficient. where are the savings, not seeing reduction in different departments as result in the investment made in GIS. Matt - if you look at other towns they have more employees in each department because GIS has helped. McCann - the question is where are we getting reduction in staffing. Matt - you only have one engineer. you have project engineers who do inspections on projects. McCann - technology has been used to save funds in additional staff. GIS is valuable - real question GIS investment was supposed to have efficiencies in the budget. Matt - McCann - wanted examples - where are we seeing the payback monetarily i the budget for the GIS system. The examples you are giving are much different then what was given in response. Matt - will get those fo ryou. McCann - 635,000 reduction in capital projects - do you have specific projects that would not do Matt - go back to capital projects and look at projects - McCann - funding from another source is that really cut expenditures? Matt - you can restore items taht were cut with things such as sale of firehouse. McCann - concern putting 400,000 as projection in the budget for the sale of the old firehouse. Matt - really doesn't matter - you already reduced budget - Mcann - if sell property not going to go to fund another item - would go Matt - that would go into capital and nonrecuring and only can use fo rcapital. you are going to cut your budget - whatever comes in you are goig to use budget for. matt - perfect world Pelkey - you will be providing information next week. Matt - Thursday, Friday, Saturday wil be in CIRM Pelkey - any one have further questions should get to you asap.

7. Executive Session

A. To discuss possible sale of tax lien.

B. To discuss a draft agreement which would result in disclosure of public records or information which is exempt from disclosure at this time pursuant to C.G.S. §1-210(b)(1) and §1-210(b)(4).

Motion to Enter Closed Session 7. Executive Session Moved by John Pelkey, no second required.

Vote to Enter Closed Session 7. Executive Session (Approved)

8. Adjournment

Motion to Adjourn 8. Adjournment Moved by John Pelkey, no second required.

Vote to Adjourn 8. Adjournment (Approved)

9:53 p.m.

unanimous

May 09, 2011 Town Council Special Budget Work Session

Full agenda
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1. Call Meeting to Order

8:00 pjm. and then recessed to finish special meeting.

2. Roll Call

Roll call (9 Present, 0 Absent, 0 Excused)

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

Don Gonsalves, town should have a calendarized budget. simply do not understand why we can't have calendarized budget to see where the budget is. asked two councillors if they understood where the town budget is and they did not. can not run town or state without calendarized budget. tired looking at the budgret and not knowing where the budget stands.

4. Communications

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

Matt - should have packet GIS, Police and generla budgt.

McCann - Mr. Gonsalves brings up a good point that the Town Council should know where the budget stands at all times. the most recent revenue projection is behind budget for this year. can you give us an update or anything significant that has come in. are we looking at an overalll deficit. Matt - the biggest revenue shortfall is 1.7 million. 2.7 million dollar under revenue. we had building fees are not where they shoudl be. town clerk is good. collection reate is great. the money that we get for supplemental - m&e Bottom line will use some of the 800,000. if tax sale comes in may break even. revenue side. expense side there is freeze - there are items that are still coming in - will send out emial with reports - collection of taxes 99% McCann - other revenues have been a concern. that continues to be a concern. have instituated freeze but there are other things not within your control such as expenditures for health care. Matt - health plan has done very well. 500,000 is fictious number - law requires a trust - McCann - budgeted for health care for the year and we have 153,000 that is over and above the encumbered amounts Matt - all that money is put into a trust and then all claims are taken from there.

Yagaloff - tax lien sale was not on our radar until recently. did not know had 600,000 deficit. if tax sale does nt happen do we know gap? Matt - appropriated 800,000 and looking at a 300 to 400,000 gap. Yagaloff - tax credits - legislature passed, governor signed. nothing should effect the credit and should be benefit for the state. will increase the business model for South Windsor and will benefit town. have we gotten any feedback about putting bond for sale? Matt - in my mind would be June or July bonds to be sold. Yagaloff - the project can not go forward because the bond are a large part of the project. Matt - they will test soils and items like that. there is push to get building up asap. Yagaloff - should do any anticipated revenue for this project. Matt - reduced to 500,000 last year. do not want the council to overestimate revenues. leave revenues alone right now and can change next year.

Delnicki - project labor agreement should have been signed, has that occurred? Matt - will get back to you with that. Delnicki - Town Council was supposed to see that agreement and would like to see and know if agreement has been signed. Matt - will let the Town Council know. Delnicki - would like to know the safeguards in there. Matt - will get back to Council. Delnicki - you are talking about being conservative and suggest you stay conservative on building projects and items like that.

Prague - agree with Councillor Delnicki - last year we had assumed revenues and right now we are 547,000 short in building permits, 100,000 fire marshal - with deficit. caution council for the next budget. very hopeful will see revenue from CT Studios, and other projects. Matt -r ecommending that the capital budget gets cut by 400,000 - when firehouse gets sold of that building can be put back into capital projects and can restore those projects. have to be careful in next years budget that you add back more. have leases coming off. shoudl do policy and look at budget for two year period. If up to me I would say leave budget as is and have 3% increase. If Plan B comes in what will you have left to cut. Would not have problem reducnig but if something happens with sate have the ability to go back and raise taxes. Prague - Matt - the bid says we want 100% Prague - American Tax Funding that something is up with them. Understand they requested liens to be reassigned? Matt - only know of a few Prague - why we are we going out to bid Matt - their contract is up. Prague - do you expect them to rebid? Matt - yes as well as other companies.

Pelkey - shortfall of 400,000 - 32,573,000 and came up short by 400,000. I remember budgets having ficticious revenues coming in. It is a best guess. feel the CT Studios project has been delayed. I certainly would not doubt the studios people have put into it 3 million dollars. legislature just passed with the budget with all of the language to e successful. las tyear in the budgt looked at posible revenue and looked at sedge propeprty, firehouse, ct studios. we did not take all three. think now that new fire station is done feel the old firehouse wil be sold. Matt - received cal today and they will receive bid specs. two are really hot and the other is coming along. Pelkey - have taken some chances all the time with the budget. 97,000,000 budget. we could try to make a big deal

6. Items for Discussion

A. General Government Budget

Delnicki - in preparation for deliberations need a few things. Chief Reed did a great job of showing the 2 other jobs. ZoningEnforcement Officer would like cost for that Matt - can get that for you Delnicki - salary, benefits, training, etc - also one shot revenue stream that we may not be able to count on for next year. Would like them broken out.

Yagaloff - wanted to give the council some of my thoughts. target has been - on the spending side and the target on tax increase about couple tenths of a percent. proposal 650,000 in capital projects. budget includes reduction of 400,000 or includes the 400,000 Matt - 635,000 reduction by using the capital nonrecurring. if you want to restore when firehouse sold could restore. Yagaloff - low 0 percent spending - 400,000 carried over for tax sale. maybe 1/2 million for tax sale. 3 or 4 tenths on spending side. do not think the economy could sustain. have not seen a turn around. if the state is impacted will have a lot more impacts. really need to tighten up as much as we can to no change then can deal with circumstances that arise. Yagaloff - Matt - 2.4 million dollars cut out of budget. by my reduction 0.19% would be the new spending increase. Yagaloff - 1.2 million dollars that is 1 1/2 % - revenue side 1 1/2% reduction.

Pelkey - in order to get at rate 1.4 million decrease in the Yagalof f- 4-500,000 would be taken; 800,000 of cuts. over time spending, will bring list.

Bazzano - Getting your priorities straight - need to work on. last year we cut over time on public Works supervisors. Asked about supervisory positions. moved all parks guys over to recreation Matt - you used some of the 100,000 of the special revenue fund took expenditure out of budget and this year we hav eto put that back. so there are no changes and one position was not filled. Bazzano - where di the money left - can you show in the budget. want to see where it was taken from. trying to find Director of Public Works salary and all people under him. (supervisory staff) Matt - not heavy in that area. have the same amount of public works employees as in 1989. When Mel Stead left and Steve Lavigne, and Greg Foran left did not replace position. every supervisor take turns at the night. thes guys rotate. give you the whole scenario. Bazzano - maintenance crew has decreased. would like to see those numbers also. Matt - everything got cut in half Bazzano - commend you about the changes made - parks guys over to recreation.

Anwar - quality of aspects. as we make decisions where to make cuts. there are afew things should not compromise on. Memo from Chief of Police who is seeking two more officers. should not compromise that and get what is need because safety issue. Fire marshal seeking part time position. these are aeas that should not be cut. need to have four or five year plan to fill needs at at ime. Quality issues to be looked at.

Favreau - while we talk about cutting items. if we consistenly short change everything what happens to the quality of lief in this town. what would make people stay in town. economy is slow. we have to looka t what we are providing for shcools, safety, etc. this is waht sets our town apart on how we maintain it.

McCann - we received memo from PD for two positons, 179,351 additional costs to hire additional police officers, is taht included in budget? Mat - no MCccan - how long opearting without two additional police officers? Matt - a little over two years. McCann - I think that the memo misses the point of the questions asked, where are the savings in the town budget as result of expenditures for GIS. We have been told GIS makes the town more efficient. where are the savings, not seeing reduction in different departments as result in the investment made in GIS. Matt - if you look at other towns they have more employees in each department because GIS has helped. McCann - the question is where are we getting reduction in staffing. Matt - you only have one engineer. you have project engineers who do inspections on projects. McCann - technology has been used to save funds in additional staff. GIS is valuable - real question GIS investment was supposed to have efficiencies in the budget. Matt - McCann - wanted examples - where are we seeing the payback monetarily i the budget for the GIS system. The examples you are giving are much different then what was given in response. Matt - will get those fo ryou. McCann - 635,000 reduction in capital projects - do you have specific projects that would not do Matt - go back to capital projects and look at projects - McCann - funding from another source is that really cut expenditures? Matt - you can restore items taht were cut with things such as sale of firehouse. McCann - concern putting 400,000 as projection in the budget for the sale of the old firehouse. Matt - really doesn't matter - you already reduced budget - Mcann - if sell property not going to go to fund another item - would go Matt - that would go into capital and nonrecuring and only can use fo rcapital. you are going to cut your budget - whatever comes in you are goig to use budget for. matt - perfect world Pelkey - you will be providing information next week. Matt - Thursday, Friday, Saturday wil be in CIRM Pelkey - any one have further questions should get to you asap.

7. Executive Session

A. To discuss possible sale of tax lien.

B. To discuss a draft agreement which would result in disclosure of public records or information which is exempt from disclosure at this time pursuant to C.G.S. §1-210(b)(1) and §1-210(b)(4).

Motion to Enter Closed Session 7. Executive Session Moved by John Pelkey, no second required.

Vote to Enter Closed Session 7. Executive Session (Approved)

8. Adjournment

Motion to Adjourn 8. Adjournment Moved by John Pelkey, no second required.

Vote to Adjourn 8. Adjournment (Approved)

9:53 p.m.

unanimous

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