Video index

1. Call Meeting to Order

7:37

2. Roll Call

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]

4. Communications

Mlayor - regarding exit 63 Snyder - Capital Projects met tonight - every meeting would like to do some

5. Town Manager's Report

6. Unfinished Special Business

7. New Special Business

A. Resolution Adopting the Budget for the Special Revenue Recreation Fund for Fiscal Year 2012/2013

Anwar, Bazzano Ray - should have bettr budget. Yagaloff - looking at tab 31 for special revenue fund - credit card processing fees. We establish a base here, payments on line we have - town allows payment by credit card (taxes) Galligan - yes Yagaloff - we did not want the Town to pay for credit card fees, we are not doing that on the town side right? Galligan - taxpayer pays the fee Yagaloff - ok so other taxpayers are not paying for anothr taxpayers fees. In Recreation there are fees that can be paid on line Ray - it is all user fee generated Yagaloff - people who pay by check are now paying for credit card fees of other taxpayers. this is the 4th R program, 14,000 of tshirts which is down but still paying 3500 for staff shirts tht work in the 4th R plus processing fees 3,000 cell phones 4,000 picnic tables Ray - staff needs to be identified from other individuals. it is for safety purposes. there are about 40 staff members. Yagaloff - 80.00 per person Ray - there was an error in the tshirt budgt and this year is the accurate number. Yagaloff - 3,000 for cell phones Ray - have to have emergency phones on site. we can not use the school ofice phones for the 4th R. have to have phone and is paid for by the users Yagloff - the town subsidizes this program. Ray - there is one phone per site. we must provide our own phone. have to communicate with parents and need phones in case of emergency. Yagaloff - so there is one phone for each site, one backup phone and one floting phone Ray - yes yagaloff - 5,000 for replacement cabinets Ray - yes - some was spent last year but not all of it. this is the same thing that can happen next year. Yagaloff - should not budget for things we may not need. Picnic tables? Ray - tables at the site for our use. we have to be self contained, they are for outdoors. we have only 56 picnic tables and only 75% should have at parks. Yagaloff - VMP pay for staff thirts and uniforms, 8,946 for credit card fees, outdoor 1,144 credit card fees, more shirts Ray - tennis instructors we require them to be identifiable Yagalaoff - special rvenue fund, 5,843 credit card processing fees - do the user know that pay by check and cash pay for these processing fees? Ray - users of the program are paying for the fees, not the taxpayers. Yaagaloff - the town pays for this program to operate 519,456 for this program to opearte. Ray - that would be true - administrative fee to make the program happening Yagaloff - it seems to me that people that pay for credit card processing fees should be the ones who pay the fee, not the people who pay check or cash Galligan - resolve that if anyone does by credit card - pay extra fee for using that credit card Yagaloff - will reduce program cost or town cost. should have people paying their own fee if they want to use credit cards. The Town should not subsidize the credit card processing fees. Galligan - for years we have always paid administrative costs out of the general fund. I agree with the credit card fees and we can fix that. can give discount to those who pay in check or cash or we can charge fee to credit car users. Yagaloff - can't have it both ways though, program costs should be reduced then. There are shirts and tsirts which are mandatory which add up to thousand of dollars. Maybe we can get by for one year without picnic tables or something. Galligan - will see if we can restructure credit card processing fee. Yagaloff - I will support budget there has to be pressure on all departments to use less funds. public - none unanimous

B. Resolution Adopting the General Government Budget for Fiscal Year 2012/2013

Bazzano Snyder Mayor - reviewed the budget - fund balance 800,000 3.75% down to 2.26% increase. McCann - one portion of the budget that comes in at modest increases, this year after the Human Services Dept. came in with reduction. Additional hours of bus dispatcher - think it is a crucial service provided by the Town. The director said he would like one thing put into the budget is AMENDMENT - to increase by 7,500 for additional funding for ht epart time dispatcher McCann, Snyder unanimous Yagaloff - would like a few minutes to caucus in a little while. We do appreciate the explanation of the budget. The Human Resource budget lean - cut in the Health Dept. - Police Support services. Left out the expenditure for the vehicles? Galligan - someone is going to reserve the Crown Victorians for us. We will not need the extra equipment - cut out the lights, bumper, consoles for the new cars because can use the old equipment. Delnicki - savings on cars 7,500 - saving in leased vehicles 10,000 - radio 9,000, 5,000, bike unit savings and same for equipment. Yagaloff - that explains the PD - on the salt, shed is 90% full so we have slat in the shed and we are funding to bring it back to half full Galligan - 1,500 tons of salt - Yagaloff - if use 3,000 tons - leave us with 1,500 tons Galligan - the next year Yagloff - we are shifting from full shed to half shed for next years budget Galligan - if we do not have storm we have to store somewhere else will have to pay individual to store. will have to buy it next year if we need to. Yagaloff - the manager's are not going to get increase beyond 1% - capped? Galligan - yes Yagaloff - 136,000 ECS funding Galligan - they had adjustments in the budget, 136,000 was not put in the budget which should have been. Yagaloff - fund balance expenditures, last year was 800,000 to balance the budget and put in extra because of taxl lien sale - shift because we were expecting tax sale. Galligan - originally 800,000 then additional funds for tax sale. Delnicki - recess at 8:16 p.m. for five minutes for the democratic town council members to caucus. Reconvened at 8:23 p.m. Yagaloff - we are 98% in agreement. We have a few concerns. When we are out in the community they talk about tax concerns. our goal has been to reduce taxes a much as possible. 1.95% is the rate that we think we should be at. there is money in the budget that can be cut. 0 dollars for road repairs and that is a problem. capital projects is gone and people don't understand what it means. last year paid for leaking roof on elementary school building. we had to make repairs. right now there are leaking roofs in capital projects. there is no repairs for ada, cracked sidewalks, window leaks, there is 0 dollars for capital improvements. we have an issue with the allocations of the money here and we have issue wit the taxes. 2.26% is not waht we are looking for. our proposal would be doing across the board cuts. Anwar - we have to make sure protecting the ones who can not be able to afford this. should have cut across the board. these cuts will hav elong term effect on the town as a whole. we have to figure out not to focus on certain departments and cuts need to be balanced throughout town. have to work together to make sure people who are vulnerable are taken care of. Yagaloff - Motion do across the board percentage cut to bring us to budget of 1.95% - Havens (225,000) Galligan - 244,300 additional cuts - Tom - you would cut everyone additional funds (Human Services, Public Works, etc) Yagaloff - rather have higher tax increase - we can have departments that are off limits - can't see singling out departments. Do not want to compare departments. All departments represent services Galligan - pension and things like that would not touch. Mayor - how would that effect bargaining unit employees? Gallign - it would not. It is a nice goal, if you think this is a tough budget, wait until next year. you don't have manufacturing equipment goes away next year. my fear is we take this budget and devistate it Yagaloff - we are not asking to devastate the budget. 2.26 to 1.95 - next year is going to be worse and can't piggy back increases on top of each other. Galligan - the cuts are not there. you are going to provide services or you are not going to provide servies. I know you are trying to keep taxes down. I have no problem cutting programs. McCann - point out that the difference we are talking about - for house assessed at 200,000 difference would be 18.00 per year. That should be taken into consideration. Galligan - if you are not going to make a major cut then it should not be done. Havens - the responjsibility of the miniority is to check on your figures - everyone asks if we are going to keep the taxes down. we think the budget should be lower then what is proposed. think amendment is descent. Yagaloff - $18.00 per year, $1.50 per day - by taxes have gone up 25% in the last ten years. What is the number that is going to be increased by your proposed budget. every little bit things add up. it is part of the tax increase that you proposed. Mayor - how would you cut the electric budget Galligna - 1% cut on the departments - I do not have a problem cutting program, I don't get elected, you do. Delnicki - 96 or 97 made the identifcal propsal. I would welcome some sort of specific reduction - but I realized it would not work. there are too many items that you can't touch. I too want to be under 2% but realize can't amendment failed 3 yes 6 no (Yagaloff - Anwar - Havens) Bazzano - reiterated what the budget would be passed

C. Resolution Setting the Tax Rate fore Fiscal Year 2012/2013

recess at 8:56 p.m., reconvened at 8:59 Prague, Snyder no public passed

D. Resolution Appointing a Rate Maker for Fiscal Year 2012/2013 and the Tabling of Same

Havens, Bazzano, unanimous

8. Executive Session

9. Adjournment

Havnes, McCann, unaimous 9:02 p.m.

May 16, 2012 Town Council Special Meeting

Full agenda
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1. Call Meeting to Order

7:37

2. Roll Call

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]

4. Communications

Mlayor - regarding exit 63 Snyder - Capital Projects met tonight - every meeting would like to do some

5. Town Manager's Report

6. Unfinished Special Business

7. New Special Business

A. Resolution Adopting the Budget for the Special Revenue Recreation Fund for Fiscal Year 2012/2013

Anwar, Bazzano Ray - should have bettr budget. Yagaloff - looking at tab 31 for special revenue fund - credit card processing fees. We establish a base here, payments on line we have - town allows payment by credit card (taxes) Galligan - yes Yagaloff - we did not want the Town to pay for credit card fees, we are not doing that on the town side right? Galligan - taxpayer pays the fee Yagaloff - ok so other taxpayers are not paying for anothr taxpayers fees. In Recreation there are fees that can be paid on line Ray - it is all user fee generated Yagaloff - people who pay by check are now paying for credit card fees of other taxpayers. this is the 4th R program, 14,000 of tshirts which is down but still paying 3500 for staff shirts tht work in the 4th R plus processing fees 3,000 cell phones 4,000 picnic tables Ray - staff needs to be identified from other individuals. it is for safety purposes. there are about 40 staff members. Yagaloff - 80.00 per person Ray - there was an error in the tshirt budgt and this year is the accurate number. Yagaloff - 3,000 for cell phones Ray - have to have emergency phones on site. we can not use the school ofice phones for the 4th R. have to have phone and is paid for by the users Yagloff - the town subsidizes this program. Ray - there is one phone per site. we must provide our own phone. have to communicate with parents and need phones in case of emergency. Yagaloff - so there is one phone for each site, one backup phone and one floting phone Ray - yes yagaloff - 5,000 for replacement cabinets Ray - yes - some was spent last year but not all of it. this is the same thing that can happen next year. Yagaloff - should not budget for things we may not need. Picnic tables? Ray - tables at the site for our use. we have to be self contained, they are for outdoors. we have only 56 picnic tables and only 75% should have at parks. Yagaloff - VMP pay for staff thirts and uniforms, 8,946 for credit card fees, outdoor 1,144 credit card fees, more shirts Ray - tennis instructors we require them to be identifiable Yagalaoff - special rvenue fund, 5,843 credit card processing fees - do the user know that pay by check and cash pay for these processing fees? Ray - users of the program are paying for the fees, not the taxpayers. Yaagaloff - the town pays for this program to operate 519,456 for this program to opearte. Ray - that would be true - administrative fee to make the program happening Yagaloff - it seems to me that people that pay for credit card processing fees should be the ones who pay the fee, not the people who pay check or cash Galligan - resolve that if anyone does by credit card - pay extra fee for using that credit card Yagaloff - will reduce program cost or town cost. should have people paying their own fee if they want to use credit cards. The Town should not subsidize the credit card processing fees. Galligan - for years we have always paid administrative costs out of the general fund. I agree with the credit card fees and we can fix that. can give discount to those who pay in check or cash or we can charge fee to credit car users. Yagaloff - can't have it both ways though, program costs should be reduced then. There are shirts and tsirts which are mandatory which add up to thousand of dollars. Maybe we can get by for one year without picnic tables or something. Galligan - will see if we can restructure credit card processing fee. Yagaloff - I will support budget there has to be pressure on all departments to use less funds. public - none unanimous

B. Resolution Adopting the General Government Budget for Fiscal Year 2012/2013

Bazzano Snyder Mayor - reviewed the budget - fund balance 800,000 3.75% down to 2.26% increase. McCann - one portion of the budget that comes in at modest increases, this year after the Human Services Dept. came in with reduction. Additional hours of bus dispatcher - think it is a crucial service provided by the Town. The director said he would like one thing put into the budget is AMENDMENT - to increase by 7,500 for additional funding for ht epart time dispatcher McCann, Snyder unanimous Yagaloff - would like a few minutes to caucus in a little while. We do appreciate the explanation of the budget. The Human Resource budget lean - cut in the Health Dept. - Police Support services. Left out the expenditure for the vehicles? Galligan - someone is going to reserve the Crown Victorians for us. We will not need the extra equipment - cut out the lights, bumper, consoles for the new cars because can use the old equipment. Delnicki - savings on cars 7,500 - saving in leased vehicles 10,000 - radio 9,000, 5,000, bike unit savings and same for equipment. Yagaloff - that explains the PD - on the salt, shed is 90% full so we have slat in the shed and we are funding to bring it back to half full Galligan - 1,500 tons of salt - Yagaloff - if use 3,000 tons - leave us with 1,500 tons Galligan - the next year Yagloff - we are shifting from full shed to half shed for next years budget Galligan - if we do not have storm we have to store somewhere else will have to pay individual to store. will have to buy it next year if we need to. Yagaloff - the manager's are not going to get increase beyond 1% - capped? Galligan - yes Yagaloff - 136,000 ECS funding Galligan - they had adjustments in the budget, 136,000 was not put in the budget which should have been. Yagaloff - fund balance expenditures, last year was 800,000 to balance the budget and put in extra because of taxl lien sale - shift because we were expecting tax sale. Galligan - originally 800,000 then additional funds for tax sale. Delnicki - recess at 8:16 p.m. for five minutes for the democratic town council members to caucus. Reconvened at 8:23 p.m. Yagaloff - we are 98% in agreement. We have a few concerns. When we are out in the community they talk about tax concerns. our goal has been to reduce taxes a much as possible. 1.95% is the rate that we think we should be at. there is money in the budget that can be cut. 0 dollars for road repairs and that is a problem. capital projects is gone and people don't understand what it means. last year paid for leaking roof on elementary school building. we had to make repairs. right now there are leaking roofs in capital projects. there is no repairs for ada, cracked sidewalks, window leaks, there is 0 dollars for capital improvements. we have an issue with the allocations of the money here and we have issue wit the taxes. 2.26% is not waht we are looking for. our proposal would be doing across the board cuts. Anwar - we have to make sure protecting the ones who can not be able to afford this. should have cut across the board. these cuts will hav elong term effect on the town as a whole. we have to figure out not to focus on certain departments and cuts need to be balanced throughout town. have to work together to make sure people who are vulnerable are taken care of. Yagaloff - Motion do across the board percentage cut to bring us to budget of 1.95% - Havens (225,000) Galligan - 244,300 additional cuts - Tom - you would cut everyone additional funds (Human Services, Public Works, etc) Yagaloff - rather have higher tax increase - we can have departments that are off limits - can't see singling out departments. Do not want to compare departments. All departments represent services Galligan - pension and things like that would not touch. Mayor - how would that effect bargaining unit employees? Gallign - it would not. It is a nice goal, if you think this is a tough budget, wait until next year. you don't have manufacturing equipment goes away next year. my fear is we take this budget and devistate it Yagaloff - we are not asking to devastate the budget. 2.26 to 1.95 - next year is going to be worse and can't piggy back increases on top of each other. Galligan - the cuts are not there. you are going to provide services or you are not going to provide servies. I know you are trying to keep taxes down. I have no problem cutting programs. McCann - point out that the difference we are talking about - for house assessed at 200,000 difference would be 18.00 per year. That should be taken into consideration. Galligan - if you are not going to make a major cut then it should not be done. Havens - the responjsibility of the miniority is to check on your figures - everyone asks if we are going to keep the taxes down. we think the budget should be lower then what is proposed. think amendment is descent. Yagaloff - $18.00 per year, $1.50 per day - by taxes have gone up 25% in the last ten years. What is the number that is going to be increased by your proposed budget. every little bit things add up. it is part of the tax increase that you proposed. Mayor - how would you cut the electric budget Galligna - 1% cut on the departments - I do not have a problem cutting program, I don't get elected, you do. Delnicki - 96 or 97 made the identifcal propsal. I would welcome some sort of specific reduction - but I realized it would not work. there are too many items that you can't touch. I too want to be under 2% but realize can't amendment failed 3 yes 6 no (Yagaloff - Anwar - Havens) Bazzano - reiterated what the budget would be passed

C. Resolution Setting the Tax Rate fore Fiscal Year 2012/2013

recess at 8:56 p.m., reconvened at 8:59 Prague, Snyder no public passed

D. Resolution Appointing a Rate Maker for Fiscal Year 2012/2013 and the Tabling of Same

Havens, Bazzano, unanimous

8. Executive Session

9. Adjournment

Havnes, McCann, unaimous 9:02 p.m.

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