Video index

1. Call Meeting to Order

1. Call Meeting to Order

7Pm

2. Roll Call

Roll call (10 Present, 0 Absent, 0 Excused)

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

4. Communications

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

Galligan - pension plan - some of the things we want to do with that. all information requested by Council should have been received. Some of the documents had to make assumptions on the five year plan. Dashboard article was given to the Council. CCM Executive Board has asked me to be Vice President. This is quite an honor.

6. Items for Discussion

A. Town Council's Budget Presentation

Galligan - Town Council budget item took one item out COST. $1,100. Other item took out was the salary of the Council Clerk, do not know the number so I can put it in the budget. If the personnel committee will get me that number.

B. Town Manager's Budget Presentation

Galligan - there is only one thing I am requesting is to have a full time position put into the Town Manager's Office. The part time position would be eliminated. The Assistant to the Town Manager is doing all of the HR responsibilities. Can't have her doing the Town Manager's report and the memo's and do need another person. Administrative Secretary position. AT one time had three people in the office and now down to a part time position. Did hire services of Risk Manager for two years and that individuals is looking at a lot of our safety programs and may be helpful to reduce costs. Have done a lot of programs to help staff with different items. CIRMA and us decided to hire someone to go to school districts to make sure schools are insured properly. Made sure numbers are accurate.

McCann - staffing of your office you are going to staffing level to where you were in 2002 from two part times to one full time? Galligan - yes

Anwar - costs would not go up? Galligan - health care costs would go up. We have not replaced anyone so kind of putting her back, not a big impact. Anwar - budgets in the last five years, only significant cost increase is pension and health Galligan - costs before at premium and then went to self insured. on my side of budget created HSA. next step is looking at with unions to have them contribute to the premium. Could come up with program to help reduce costs. State program could be used but need to review that. Problem with HSA's and controller said he woudl look at that as a formula and he would look at that. We do have to negotiate with the unions to create any savings. Anwar - costs of healthcare did go up despite going to HSA? Galligan - 16 years ago switch to HMO's - have save a lot with HSA's. Claims have been a problem with the health benefits. Will be looking at co-pays. Anwar - on the pension you mentioned after a short time we did not have defined benefit. what was the cut off date of that? Galligan - July 2005. Anwar - that is also going up very fast, Galligan - the cost of the pension is the defined benefit and that is because of the market. That is the employees responsibility to change the benefits. Can get analysis for you on the pension.

Mayor - the position - want to take two part times and make full time position, where is the funds coming from? Galligan - my office there is part time and central services will see part time. May be 18,000 or 19,000 different. Mayor - showed us an orgnaization chart 2011/2012. in 214,000 for part time wages - 2011 Galligan - at the time we had Phyllis - and that is from central services. Can get you that number.

Anwar - one other item should spend time on is the five year summary was helpful - 18% reduction in capital projects, how is that going to impact our infrastructure. Do we hae to look at other places to balance Galligan - you have no room for improvement. last bond 10,000 was helpful. on last pavement report our numbers have gone up on having better roads. In last two years have reduced paving in order to not effect any other services. $250,000 per year is going to be put into that in the future. May have to do another bond issue to keep up. Anwar - somewhat concern to find out infrastructure is going to be effected in the future. Galligan - Rte. 30, Buckland Road, Kelly Road all done by federal funds. We look for grants. All bridges (3) being done are all done by grants.

Mayor - Central Services is 29,500 will fund full time position Galligan - I know there is more money in there Mayor - would like to know where the rest of the funds will come from for the full time position Galligan - will get that number for you.

C. Boards & Commissions Budget Presentation

Galligan - that is a budget that was a lot higher many years ago. Same budget have had for the last four years. There is not a lot that you can do in there. No increases.

D. Police Department's Budget Presentation

Chief Reed - 2012/2013 budget - calls for service, next page is those who could retire in the next year. proposed budget of $5,614,713 - 172,000 increase from last year. 3.2% increase. mainly the salary increase and the increase cost of gas. does not include the restoration of two police officers. presently have 38 officers. If anyone decides to retire will have a harder time. Calls for service, 35,000 per year average Have reduced traffic - special enforcement unit will be eliminated. unit responsibilities will be given to other areas. Our radio console is a concern now because that was not included in the upgrades that happened previously around two years ago. If my budget as proposed tonight I believe I could work with radio company to get that fixed. This is a critical system and needs to be replaced asap. Our radio system infrastrucutre upgraded. Animal , Ambulance area iproved for use. We are truly working to provide the best services. Have capitalzed on grant opportunities.

Prague - we have heard you tonight. you have done an outstanding job despite econimic conditions. how much system? Reed -220,000 to do what we initially intended to do is about 410,000 plus software costs, constructions costs, etc. Prague - you are down in strength, this years budget does not show any of this? Reed - just lost people so it has been very recent. People have not been gone prague - 8% increase last year to this years budget? Reed - if I had to say, personnel costs and gasoline seems to be large. We have a contract 3.03 right now. December the contract is up. we are estimating 3.70 for next year. Prague - person on medical leave still being paid? Reed - not a slary but other compensation which does not come out of Police budget.

Anwar - attrition forecast, nine or so can think about retiring. If we want someone to be fully active in Police force it takes 2 years to get someone. Reed - we are starting process now and they can not come on board till October. then have 26 week training and another 16 week training. Anwar - with our town police services, our communications are our life line and that life line is not very strong. This is an emergency situation. What are you expecting the Council to say today. We have an opportunity to lease the equiopment. Reed - we hfe good relationship with vendor and he would be happy to replace. He is willing to do a lease purchase agreement. Anwar - this item is not about next eyars budget, this is somehting that needs to be taken care of right now? Reed - I can make the payments if the budget is not cut this year but think could do the first payment and then next eyar the next payment as long as not decreased in budget. Anwar - the last 3 to 4 years hav enot increased in calls. On an average there is not a huge number of an increase? Reed - from year to year you are correct. it seems to go up in cycles. Will tha keep trending in that direction I am not sure.

Bazzano - on the calls for service I think typically you give us a list of calls - can you define a call - if officer on Avery Street, Reed - house fire, medical assist, robbery, ticket, directing traffic for funeral. Every task that Police officer is involved with. Bazzano - goes to dispatch Reed - yes and if officer calls for service themselves that is a call for service Bazzano - down two officers based on next years budget? Reed - only funded for 41 - are down 1 or 4 Bazzano - dispatch down? Reed - yes Bazzano - over time has not changed? commending you on the budget. Reed - there have been a decrease in services. we used to do a lot of outreach but had to cut back on those areas. Bazzano - has it effected the town at all? Reed - has not hurt our ability to detect crime and solve crimes.

McCann - want to make sure we maintain crime services. Also want to make sure we do not do anything to effect that. Want to understand with respect to attrition forecast, the light blue are the ages of the officers, dark blue is number of service? Reed - yes McCann - currently have 7 officer who qualify through age and 3 who qulalify for retirement through yeas of service. Reed - yes we do have good communications. They tell me what they are planning on doing. McCan - all know how selective you are for officers With respect for calls for service there has been increase over the years but the level of staffing does not result in change of number of calls. Can not anticipate that if we had more officers we would hav emore arrests. Also if have fewer officers there would be less arrests. Reed - there is some correlation with the number of officers we have with the number of calls more towards the officer initiated calls. McCann - have signs been effective in controlling traffic? Reed - in some locations they are effective. When people find out there is not a ticket involved with the sign but we do know speeds. McCann - with respect to the primary radio console, that is something that had been part of th ecapital projects budget and never got high enough up on list ot be purchased. Is this something that can be seen as capital expenditure? Reed - yes because high dollar item - but now comptuer that controls the radio McCann - it is a critical need for the department? Reed - yes McCann - need to move up on the lsit of capital projects - or need to make sure bonding will - one way or another we need to meet the needs of the police department

Havens - You brought us for modest (172,000) amount. What presented us with is something I can support. During the last storm, what was the first thing they thought of, it was the police department. The police departmnet followed thorugh on it, what was the total cost fo 155,000 for computers plus 40,000 for software Havens - will support your budget.

Yagaloff - I would have thought there would be no link between officers and calls. One complaint have heard is the speeding or disobeying traffic laws. The staffing reflects if there is a decrease in staff. On the radio consolve, 220,000 for equipment - 410,000 - radio console on lease purchase, what is the plan for 190,000 to 200,000 construction Reed - have been looking at some buy options on the tower and give us up front cash. That would help fund some of the project. During the storm did not have enough equipment to record, etc. that area had 9 people in it. we want to expand that area, right computers and screens. we monitor other areas in town Yagaloff - 450,000 per year if budget is not cut but does no include construction cost. Concern is we do not want you to cut into your operation costs. my priorities have always been public safety and communications. priority is public safety and education. You have presented an appropiriate budget. Prepared to fully support this budget. This is a critcal area.

Mayor 8:00 p.m recess Work Session, called the regular meeting to order

REconvene 8:18 Work Session

Mayor - what happened with Regional Dispatch Reed - the talks keeps going on. You do lose local control. It is feasible - would reduce long term costs but costs intiially would be very large. Closest we may see is Manchester is relocating their facility and overbuild for future - they have put out the possibility of South Windsor going out there. How soon will happen I don't know. Mayor - that is part of the problem the way the State makes things so big - Animal facility only has three towns and is reasonable. Unfortunately can't have 3 town disptach facility. Regional command post, is this the one? Reed - Regional command posts - we are replacing the old ambulance that we are using with 38 foot command mobile. we will house in SW, will be delivered in the next 6-8 weeks. this is state funds as well as federal funds used to purchase that. Mayor - one thing hear about pd is level of satisfaction of having safe streets. Think you have the support for your budget. Reed - will be able to communicate with Manchester, Vernon which we never were able to do before.

7. Executive Session

A. To discuss a personnel issue, (Agreement between the Town of South Windsor Job Classification and Fringe Benefit Description for Non-Bargaining Unit Members).

adjournment Bazzano Prague 8:25 p.m. unanimous

Apr 02, 2012 Town Council Work Session

Full agenda
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1. Call Meeting to Order

1. Call Meeting to Order

7Pm

2. Roll Call

Roll call (10 Present, 0 Absent, 0 Excused)

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

4. Communications

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

Galligan - pension plan - some of the things we want to do with that. all information requested by Council should have been received. Some of the documents had to make assumptions on the five year plan. Dashboard article was given to the Council. CCM Executive Board has asked me to be Vice President. This is quite an honor.

6. Items for Discussion

A. Town Council's Budget Presentation

Galligan - Town Council budget item took one item out COST. $1,100. Other item took out was the salary of the Council Clerk, do not know the number so I can put it in the budget. If the personnel committee will get me that number.

B. Town Manager's Budget Presentation

Galligan - there is only one thing I am requesting is to have a full time position put into the Town Manager's Office. The part time position would be eliminated. The Assistant to the Town Manager is doing all of the HR responsibilities. Can't have her doing the Town Manager's report and the memo's and do need another person. Administrative Secretary position. AT one time had three people in the office and now down to a part time position. Did hire services of Risk Manager for two years and that individuals is looking at a lot of our safety programs and may be helpful to reduce costs. Have done a lot of programs to help staff with different items. CIRMA and us decided to hire someone to go to school districts to make sure schools are insured properly. Made sure numbers are accurate.

McCann - staffing of your office you are going to staffing level to where you were in 2002 from two part times to one full time? Galligan - yes

Anwar - costs would not go up? Galligan - health care costs would go up. We have not replaced anyone so kind of putting her back, not a big impact. Anwar - budgets in the last five years, only significant cost increase is pension and health Galligan - costs before at premium and then went to self insured. on my side of budget created HSA. next step is looking at with unions to have them contribute to the premium. Could come up with program to help reduce costs. State program could be used but need to review that. Problem with HSA's and controller said he woudl look at that as a formula and he would look at that. We do have to negotiate with the unions to create any savings. Anwar - costs of healthcare did go up despite going to HSA? Galligan - 16 years ago switch to HMO's - have save a lot with HSA's. Claims have been a problem with the health benefits. Will be looking at co-pays. Anwar - on the pension you mentioned after a short time we did not have defined benefit. what was the cut off date of that? Galligan - July 2005. Anwar - that is also going up very fast, Galligan - the cost of the pension is the defined benefit and that is because of the market. That is the employees responsibility to change the benefits. Can get analysis for you on the pension.

Mayor - the position - want to take two part times and make full time position, where is the funds coming from? Galligan - my office there is part time and central services will see part time. May be 18,000 or 19,000 different. Mayor - showed us an orgnaization chart 2011/2012. in 214,000 for part time wages - 2011 Galligan - at the time we had Phyllis - and that is from central services. Can get you that number.

Anwar - one other item should spend time on is the five year summary was helpful - 18% reduction in capital projects, how is that going to impact our infrastructure. Do we hae to look at other places to balance Galligan - you have no room for improvement. last bond 10,000 was helpful. on last pavement report our numbers have gone up on having better roads. In last two years have reduced paving in order to not effect any other services. $250,000 per year is going to be put into that in the future. May have to do another bond issue to keep up. Anwar - somewhat concern to find out infrastructure is going to be effected in the future. Galligan - Rte. 30, Buckland Road, Kelly Road all done by federal funds. We look for grants. All bridges (3) being done are all done by grants.

Mayor - Central Services is 29,500 will fund full time position Galligan - I know there is more money in there Mayor - would like to know where the rest of the funds will come from for the full time position Galligan - will get that number for you.

C. Boards & Commissions Budget Presentation

Galligan - that is a budget that was a lot higher many years ago. Same budget have had for the last four years. There is not a lot that you can do in there. No increases.

D. Police Department's Budget Presentation

Chief Reed - 2012/2013 budget - calls for service, next page is those who could retire in the next year. proposed budget of $5,614,713 - 172,000 increase from last year. 3.2% increase. mainly the salary increase and the increase cost of gas. does not include the restoration of two police officers. presently have 38 officers. If anyone decides to retire will have a harder time. Calls for service, 35,000 per year average Have reduced traffic - special enforcement unit will be eliminated. unit responsibilities will be given to other areas. Our radio console is a concern now because that was not included in the upgrades that happened previously around two years ago. If my budget as proposed tonight I believe I could work with radio company to get that fixed. This is a critical system and needs to be replaced asap. Our radio system infrastrucutre upgraded. Animal , Ambulance area iproved for use. We are truly working to provide the best services. Have capitalzed on grant opportunities.

Prague - we have heard you tonight. you have done an outstanding job despite econimic conditions. how much system? Reed -220,000 to do what we initially intended to do is about 410,000 plus software costs, constructions costs, etc. Prague - you are down in strength, this years budget does not show any of this? Reed - just lost people so it has been very recent. People have not been gone prague - 8% increase last year to this years budget? Reed - if I had to say, personnel costs and gasoline seems to be large. We have a contract 3.03 right now. December the contract is up. we are estimating 3.70 for next year. Prague - person on medical leave still being paid? Reed - not a slary but other compensation which does not come out of Police budget.

Anwar - attrition forecast, nine or so can think about retiring. If we want someone to be fully active in Police force it takes 2 years to get someone. Reed - we are starting process now and they can not come on board till October. then have 26 week training and another 16 week training. Anwar - with our town police services, our communications are our life line and that life line is not very strong. This is an emergency situation. What are you expecting the Council to say today. We have an opportunity to lease the equiopment. Reed - we hfe good relationship with vendor and he would be happy to replace. He is willing to do a lease purchase agreement. Anwar - this item is not about next eyars budget, this is somehting that needs to be taken care of right now? Reed - I can make the payments if the budget is not cut this year but think could do the first payment and then next eyar the next payment as long as not decreased in budget. Anwar - the last 3 to 4 years hav enot increased in calls. On an average there is not a huge number of an increase? Reed - from year to year you are correct. it seems to go up in cycles. Will tha keep trending in that direction I am not sure.

Bazzano - on the calls for service I think typically you give us a list of calls - can you define a call - if officer on Avery Street, Reed - house fire, medical assist, robbery, ticket, directing traffic for funeral. Every task that Police officer is involved with. Bazzano - goes to dispatch Reed - yes and if officer calls for service themselves that is a call for service Bazzano - down two officers based on next years budget? Reed - only funded for 41 - are down 1 or 4 Bazzano - dispatch down? Reed - yes Bazzano - over time has not changed? commending you on the budget. Reed - there have been a decrease in services. we used to do a lot of outreach but had to cut back on those areas. Bazzano - has it effected the town at all? Reed - has not hurt our ability to detect crime and solve crimes.

McCann - want to make sure we maintain crime services. Also want to make sure we do not do anything to effect that. Want to understand with respect to attrition forecast, the light blue are the ages of the officers, dark blue is number of service? Reed - yes McCann - currently have 7 officer who qualify through age and 3 who qulalify for retirement through yeas of service. Reed - yes we do have good communications. They tell me what they are planning on doing. McCan - all know how selective you are for officers With respect for calls for service there has been increase over the years but the level of staffing does not result in change of number of calls. Can not anticipate that if we had more officers we would hav emore arrests. Also if have fewer officers there would be less arrests. Reed - there is some correlation with the number of officers we have with the number of calls more towards the officer initiated calls. McCann - have signs been effective in controlling traffic? Reed - in some locations they are effective. When people find out there is not a ticket involved with the sign but we do know speeds. McCann - with respect to the primary radio console, that is something that had been part of th ecapital projects budget and never got high enough up on list ot be purchased. Is this something that can be seen as capital expenditure? Reed - yes because high dollar item - but now comptuer that controls the radio McCann - it is a critical need for the department? Reed - yes McCann - need to move up on the lsit of capital projects - or need to make sure bonding will - one way or another we need to meet the needs of the police department

Havens - You brought us for modest (172,000) amount. What presented us with is something I can support. During the last storm, what was the first thing they thought of, it was the police department. The police departmnet followed thorugh on it, what was the total cost fo 155,000 for computers plus 40,000 for software Havens - will support your budget.

Yagaloff - I would have thought there would be no link between officers and calls. One complaint have heard is the speeding or disobeying traffic laws. The staffing reflects if there is a decrease in staff. On the radio consolve, 220,000 for equipment - 410,000 - radio console on lease purchase, what is the plan for 190,000 to 200,000 construction Reed - have been looking at some buy options on the tower and give us up front cash. That would help fund some of the project. During the storm did not have enough equipment to record, etc. that area had 9 people in it. we want to expand that area, right computers and screens. we monitor other areas in town Yagaloff - 450,000 per year if budget is not cut but does no include construction cost. Concern is we do not want you to cut into your operation costs. my priorities have always been public safety and communications. priority is public safety and education. You have presented an appropiriate budget. Prepared to fully support this budget. This is a critcal area.

Mayor 8:00 p.m recess Work Session, called the regular meeting to order

REconvene 8:18 Work Session

Mayor - what happened with Regional Dispatch Reed - the talks keeps going on. You do lose local control. It is feasible - would reduce long term costs but costs intiially would be very large. Closest we may see is Manchester is relocating their facility and overbuild for future - they have put out the possibility of South Windsor going out there. How soon will happen I don't know. Mayor - that is part of the problem the way the State makes things so big - Animal facility only has three towns and is reasonable. Unfortunately can't have 3 town disptach facility. Regional command post, is this the one? Reed - Regional command posts - we are replacing the old ambulance that we are using with 38 foot command mobile. we will house in SW, will be delivered in the next 6-8 weeks. this is state funds as well as federal funds used to purchase that. Mayor - one thing hear about pd is level of satisfaction of having safe streets. Think you have the support for your budget. Reed - will be able to communicate with Manchester, Vernon which we never were able to do before.

7. Executive Session

A. To discuss a personnel issue, (Agreement between the Town of South Windsor Job Classification and Fringe Benefit Description for Non-Bargaining Unit Members).

adjournment Bazzano Prague 8:25 p.m. unanimous

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