Video index

1. Call Meeting to Order

7

2. Roll Call

Roll call (10 Present, 0 Absent, 0 Excused)

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

4. Communications

Set up meeting for school safety - has been brought up to me by a number of resident. December 23rd - 6 p.m. Statewide vigil for Wreaths across america was held on Saturday, well attended. kicking off day of placing wreaths on veterans graves. Prague - complilment our Mayor - Saturday night was at his house and I was dressed as Santa - 2,400 was raised for the SW Food and Fuel Banik. Mayor - thanked the girls scouts, brownies, those who left money. Anwar - thanked Superintendent of Schools - was very careful in the communication regarding the issue of Newtown.

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

would request that we do that in the Regular Meeting or after business in this agenda is done.

6. Items for Discussion

A. Creating a non-lapsing account for Special Education (Dr. Kate Carter to be present).

David Joy, Chair of BOE - Dr. Carter is not available. Establish non-lapsing account. Mayor - I was expecting a very brief explanation regarding this issue. David Joy - do you all need an explanation Matt - did give a draft proposed resolution tonight. this account when there is extra money it would be put into this account to cover special education. Requires a resolution of the Town Council. Mayor - it would provide level of stability in the funding. it would cut back on drastic cuts to the budget. Yagaloff - my recollection was that special education revenue came from the State. The School would pay for those expenses and then put in for a reimbursement. It seems like in the last couple of budget cycles, the revenue was a pretty good match with the expenditures. This would help with budgets that may get larger. there needs to be checks and balances so there is not extra budget spending. Matt - Council could put a cap on that. Yagaloff - need to have something that it is anticipated that the BOE will construct their budget - so not an opportunity to put money aside. needs to be transparent. David Joy - the State works off a formula and reimburses a portion. that percentage can vary from year to year. the percentage is not set at the time when teh budgt is being set and so some superintendents felt that a cushion would be beneficial. We have more than 65 individual outplacements and there is some that are closer to $200,000. The resolution language drafted does recognize that the statutes limits the amount to be put aside to 1% of the total budget appropriation. Special education costs have put the BOE in tremendous pressure and do not think we could even put $1 in that account. This owuld help BOE and Town from the budget aspect. Yagaloff - like the idea of the dedicated purpose. We have a tremendous education system in Town. We do need on a state level to manage costs which means woult need policy change. Willl support. Anwar - The BOE budget gets approved first and the Town has challenges of balancing the budget. The fund should help the Town side as well as the BOE side because the Town helps the BOE with their budget. This is what I am hearing from residents. David Joy - What we are talking about in a year when we were not able to correctly estimate the buget we would have a place to use funds. The BOE is under incredible pressue. BOE can not control how many students come to Town that need outplacement. McCann - this proposal would fall between using the surplus up and/or giving the surplus back to the Town. It does not require the BOE to spend those funds. It is proceeding down the right path. Havens - any time you can put funds aside for a future year is always a good idea. BOE seems to always have an extra amount of money. Being able to set aside funds for Special Education is a good idea. No one could spend these funds unless necessary for special education. Think iti s good idea. David Joy - the enabling legislation allows us to direct money to three areas where it could be beneficial. Mayor - we are creating a third reserve. The level of communication and transparency is a breath of fresh air. This is an opportunity to provide stability to that account. It is a dedicated purpose. There are details that need to be worked out.

B. Contract between the South Windsor Board of Education and the south Windsor Administrators' Association; and Contract between South Windsor Board of Education and South Windsor Education Association (Dr. Kate Carter to be present).

David Joy - I am here and will try to answer questions. Yagaloff - Teachers deserve good contracts. There are substantial increases to salaries and steps. do have what it would impact the budget. trying to get understanding of increases in the budget. DAvid - the teachers 8.34% increase over the next three years. these increases are from a bargaining unit which helped the Town out for the last two years. Yagaloff - Stafford or Tolland had contracts - Could you get us the estimats for the bottom line. approximations of what it is going to do to the budget. Need to know what we are looking at on the school side. Is that possible. David Joy - you are asking what these contractuals negotiaitons would do to the what would be the estimated increase over the current budget. David Joy - second meeting in January will probably have those numbers. Looking to have the information by second meeting in January. Mayor - my recollection bargaiing unit save 400,000 last year and 800,000 the year before. David - 1.2 million over two years. Anwar - class size - read the language to clarify. are the class sizes mandated? DAvid Joy - no they are not. the board received report from HS - never been our practice to set a max number for high school students. Anwar - If in the current environment and we were a business - we would not be a business that would be around any more. the private sector is not seeing the types of raises that are happening in the town side. David Joy - we are subject to collective bargaining. We look at other school districts. Anwar - some towns are looking at perfofrmance? David Joy - would not be accommodated for in this contract Anwar - what about in the future. Havens - what is the time line on the contract. David Joy - you don't need to approve. the only action could be to reject. Matt - 30 days from the date of filing with the Town Clerk. Havens - it is a good contract under the conditions. will support. David Joy - these were hard bargained agreements. the increase in health care moves up significantly. Mayor - thanked DAvid for coming. Have to remember the 1.2 million dollars over the past two years.

7. Executive Session

A. To discuss potential litigation (Hi-G property).

B. To discuss potential litigation.

C. To discuss a personnel issue.

D. To discuss possible purchase of real estate for the Town (King Street and the corner of Sullivan Avenue & Troy Road).

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

Matt - report 10.5 million for recreation center and two hockey rinks, one inside and one outside. Town would be paying debt service under 63-20 corporation. There are three different ideas, (reviewed color coded sheet). gave pros and cons of this project. we are facing helfty items in the budget next year. we have to start thinking about these items. Do not think thi sis something tht should jump in tomorrow but should go through the budget first. Some other things not in the budget estimates is the land - to give a real realityh check I don't think you will get a gym down at Evergreen Walk because LA Fitness. Could use pool if it is a certain type. There are people that are looking to do the hockey as a business venue. They would like to move forward. Will have Town Attorney or David Panico review - 63-20 - would have to work with the developer, town attorney and others. It owuld take some time to build up this private facility. They would like to see if theTown would like to be a part of it. Would like resolution from council to go forward with RFP if that is what the counicl would like to do. If the counicil feels the gym is a part they would like there are 7 acres on Sullivan and 11 acres on Nevers Road.

8. Adjournment

Snyder, McCann 8:00 p.m.

Dec 17, 2012 Town Council Work Session

Full agenda
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1. Call Meeting to Order

7

2. Roll Call

Roll call (10 Present, 0 Absent, 0 Excused)

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

4. Communications

Set up meeting for school safety - has been brought up to me by a number of resident. December 23rd - 6 p.m. Statewide vigil for Wreaths across america was held on Saturday, well attended. kicking off day of placing wreaths on veterans graves. Prague - complilment our Mayor - Saturday night was at his house and I was dressed as Santa - 2,400 was raised for the SW Food and Fuel Banik. Mayor - thanked the girls scouts, brownies, those who left money. Anwar - thanked Superintendent of Schools - was very careful in the communication regarding the issue of Newtown.

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

would request that we do that in the Regular Meeting or after business in this agenda is done.

6. Items for Discussion

A. Creating a non-lapsing account for Special Education (Dr. Kate Carter to be present).

David Joy, Chair of BOE - Dr. Carter is not available. Establish non-lapsing account. Mayor - I was expecting a very brief explanation regarding this issue. David Joy - do you all need an explanation Matt - did give a draft proposed resolution tonight. this account when there is extra money it would be put into this account to cover special education. Requires a resolution of the Town Council. Mayor - it would provide level of stability in the funding. it would cut back on drastic cuts to the budget. Yagaloff - my recollection was that special education revenue came from the State. The School would pay for those expenses and then put in for a reimbursement. It seems like in the last couple of budget cycles, the revenue was a pretty good match with the expenditures. This would help with budgets that may get larger. there needs to be checks and balances so there is not extra budget spending. Matt - Council could put a cap on that. Yagaloff - need to have something that it is anticipated that the BOE will construct their budget - so not an opportunity to put money aside. needs to be transparent. David Joy - the State works off a formula and reimburses a portion. that percentage can vary from year to year. the percentage is not set at the time when teh budgt is being set and so some superintendents felt that a cushion would be beneficial. We have more than 65 individual outplacements and there is some that are closer to $200,000. The resolution language drafted does recognize that the statutes limits the amount to be put aside to 1% of the total budget appropriation. Special education costs have put the BOE in tremendous pressure and do not think we could even put $1 in that account. This owuld help BOE and Town from the budget aspect. Yagaloff - like the idea of the dedicated purpose. We have a tremendous education system in Town. We do need on a state level to manage costs which means woult need policy change. Willl support. Anwar - The BOE budget gets approved first and the Town has challenges of balancing the budget. The fund should help the Town side as well as the BOE side because the Town helps the BOE with their budget. This is what I am hearing from residents. David Joy - What we are talking about in a year when we were not able to correctly estimate the buget we would have a place to use funds. The BOE is under incredible pressue. BOE can not control how many students come to Town that need outplacement. McCann - this proposal would fall between using the surplus up and/or giving the surplus back to the Town. It does not require the BOE to spend those funds. It is proceeding down the right path. Havens - any time you can put funds aside for a future year is always a good idea. BOE seems to always have an extra amount of money. Being able to set aside funds for Special Education is a good idea. No one could spend these funds unless necessary for special education. Think iti s good idea. David Joy - the enabling legislation allows us to direct money to three areas where it could be beneficial. Mayor - we are creating a third reserve. The level of communication and transparency is a breath of fresh air. This is an opportunity to provide stability to that account. It is a dedicated purpose. There are details that need to be worked out.

B. Contract between the South Windsor Board of Education and the south Windsor Administrators' Association; and Contract between South Windsor Board of Education and South Windsor Education Association (Dr. Kate Carter to be present).

David Joy - I am here and will try to answer questions. Yagaloff - Teachers deserve good contracts. There are substantial increases to salaries and steps. do have what it would impact the budget. trying to get understanding of increases in the budget. DAvid - the teachers 8.34% increase over the next three years. these increases are from a bargaining unit which helped the Town out for the last two years. Yagaloff - Stafford or Tolland had contracts - Could you get us the estimats for the bottom line. approximations of what it is going to do to the budget. Need to know what we are looking at on the school side. Is that possible. David Joy - you are asking what these contractuals negotiaitons would do to the what would be the estimated increase over the current budget. David Joy - second meeting in January will probably have those numbers. Looking to have the information by second meeting in January. Mayor - my recollection bargaiing unit save 400,000 last year and 800,000 the year before. David - 1.2 million over two years. Anwar - class size - read the language to clarify. are the class sizes mandated? DAvid Joy - no they are not. the board received report from HS - never been our practice to set a max number for high school students. Anwar - If in the current environment and we were a business - we would not be a business that would be around any more. the private sector is not seeing the types of raises that are happening in the town side. David Joy - we are subject to collective bargaining. We look at other school districts. Anwar - some towns are looking at perfofrmance? David Joy - would not be accommodated for in this contract Anwar - what about in the future. Havens - what is the time line on the contract. David Joy - you don't need to approve. the only action could be to reject. Matt - 30 days from the date of filing with the Town Clerk. Havens - it is a good contract under the conditions. will support. David Joy - these were hard bargained agreements. the increase in health care moves up significantly. Mayor - thanked DAvid for coming. Have to remember the 1.2 million dollars over the past two years.

7. Executive Session

A. To discuss potential litigation (Hi-G property).

B. To discuss potential litigation.

C. To discuss a personnel issue.

D. To discuss possible purchase of real estate for the Town (King Street and the corner of Sullivan Avenue & Troy Road).

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

Matt - report 10.5 million for recreation center and two hockey rinks, one inside and one outside. Town would be paying debt service under 63-20 corporation. There are three different ideas, (reviewed color coded sheet). gave pros and cons of this project. we are facing helfty items in the budget next year. we have to start thinking about these items. Do not think thi sis something tht should jump in tomorrow but should go through the budget first. Some other things not in the budget estimates is the land - to give a real realityh check I don't think you will get a gym down at Evergreen Walk because LA Fitness. Could use pool if it is a certain type. There are people that are looking to do the hockey as a business venue. They would like to move forward. Will have Town Attorney or David Panico review - 63-20 - would have to work with the developer, town attorney and others. It owuld take some time to build up this private facility. They would like to see if theTown would like to be a part of it. Would like resolution from council to go forward with RFP if that is what the counicl would like to do. If the counicil feels the gym is a part they would like there are 7 acres on Sullivan and 11 acres on Nevers Road.

8. Adjournment

Snyder, McCann 8:00 p.m.

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