Video index
1. Call Meeting to Order
7:02
2. Roll Call
3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]
Kathy Daugherty - 12 Roy Road, came to speak tonight because I watch several of the Town Council meetings and have seen discussion on the Recreation Center. Not sure where we stand on this and would like to know if we are gong to move forward or not. I am attempting to understand how a project like this would be funded with regard to a 63-20. Would like to know if a 63-20 is something the Town should be involved with this. Nothing is factual from what I have heard yet. I don't think a 63-20 should be taken likely. should SW use a 63-20 funding as a tool or should we not. I think a bond person should be brought forward to discuss this 63-20 and then make a decision. Once a decision is made on that 63-20 then discuss a project. The Recreation Center I do not have an opinion about yet. November 19th meeting everyone asked that accurate numbers be brought forward. Need to get that information and get accurate numbers. the only numbers I have heard are from Mr. Gregorian but do not feel he should be advising the council. I would like to see the Council be provided with financial information and then decide if this is something we should be involved in. Suggest that the TC come to consensus and bring an expert forward regarding 63-20 corporation, what liability does it hold us, how does it work for or against us. Get the numbers that were discussed on November 19th.
4. Communications
5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]
TM - audit report came in. with changes with GASB it gets confusing. suggest that the Council have an Audit Committee Meeting. Management letter will come out and then Audit Committee can tell the way to go. Have increased the unassigned. there are differences in the audit that need to be addressed. Micro Grid Grant Loan - the DEPD will take - help to look at times when you are a town without power and looking for way to get power at facilities that are very important. Talked to CT Studios about the microgrid. they are taking initiative on their own. there is no cost to the town and would have to designate them as a shelter. we need other shelters, not just one in case there are trees down, etc. when we looked at the grid it would be under their PPA agreement, they are going to have two fuel cells down there. They could get to our sewer plant which is a top priority in SW. also could hit Pleasant Valley School and the CREC school If C L & P allowed us to go on high power lines could reach Town Hall and Police Department. We are looking at this. It would be something that would be very innovative. In a category 3 would have to worry about this. Health Insurance Fund - when this was first started was in the impression that the Town and BOE would share a pool and that is how it has been budgeted. Over the recent years decision shave been made to split the Town and Board. The Town would not be able to be self funded with only 173 people. Need to have discussions with the Board and Town. If we are going to start trending on our own we may need to get out of self insured.
Prauge - glad you are looking at different alternatives. Last three years have proven to be difficult. we have contracts with our employees but the cost of the plan has been artificially supported by taxpayers. stop loss 150,000 Prague - last two years we have had large deficits. we should have raised cost to employees that last few years.
Anwar - clarify something - is there a difference of 900,000 from your numbers to the auditors? Revenues over 400,000 and we are approximately 500,000 - you thought we were over budget by 400,000 and auditors feel we are 500,000 under budget. Galligan - under expenditure of 80,000. we put freeze on budget - saying the budget was under expended by close to 500,000. we made up the differnce between that. on the revenue over revenue 418,000. if under budget by 80,000 and revenues are more than 400,000 how come by_____. They have an audit adjustment for payroll. Auditors need to come in and go through adjustments with the Audit Committee. Anwar - the numbers are fine. Galligna - they are fine but they are doing through a gap basis. At first when looked at it some things did not look right to me but I think they need to come in and give more detail or backup. Anwar - after committee meeting will be able to clarify items? Galligan - yes Anwar - expensrs for 2011 wer 13M and this year 22M - is that all storm on page 5? Galligna - the first couple pages of audit report - they take bonded projects, storm projects they take all of the assets of the town and you really need to sit with the auditors to figure all of that out. If it snot that they spend that it just shows the assets. Anwar - the storm is one of the areas, have them write that out. designation of CT Studios what woudl they expect from us? Galligan - nothing. Does not effect their project. If they get the grant they get it and if ot they don't. Anwar - is possible if get that designation some of ht eother expenses be waited on? Galligna - yes as long as C L & P allows us to hook in .l Anwar - you are getting resistence on self insured from Board? Galligna - think it is a change in policy. we budget as a whole group but will be charged on our own (Town). difference between 11-12% to 22% difference.
Snyder - the TC and BOE worked together and the self insurance is based on all of the employees but was set up as two - Town funded their and BOE funded their own. Donna was insistance on keeping 3 months of estimated funds which we did. Rates are put together based on all of the employees. How much is the Town putting in on their side. The money comes back in from both sides. Galligan - it is looked at as a pool. If the BOE side had very low claims but the Town side had 4-5 claims - but the pool is spread out between both. You can't evaluate the whole pool and then all of a sudden say we have less claims and will not put funds in. Snyder - there is no resistence from the BOE or the Town. the way it was put together was the whole town. The Board has always financed over the past six years their side of it. Galligan - when Anthem comes in or Ovation they look at the size of the pool and evaluate where the costs are going and they take the claims and spread them out. At the end of the year you can't say this is your cost - Town will hav eto look at something different. YOu are not evaluating everyone. Snyder - so Matt eh Board has many more employees then teh Town. should that be split Galligan - the entire pool was looked at as one group. If 15M would put up percentage and Board would put their percentage (2/3). It was a shared pool and the Board is saying can't share the pool. If not budgeting correctly will be short and that is what is happening.
Delnicki - audit report, we need to have a formal presentation Galligna - way they fund GASB under the new rules. Delnicki - need good explanation and review of these items. Micro Grant Loan - is there an obligation to pay back? Galligan - up to DEPD - depends on how many people apply and how many they give out. Delnicki - loan is soley on CT Studios? Galligan - yes they are taking it on themselves. Delnicki - self insurance - understand that the Town is going to have to come up with 600,000? Galligan - claims very high in September, October claims went down. if we stay the trend yes it will be around 600,000. Delnicki - is the board going to have a situation like that? Galligan - have heard ther eis a shortfall but could go the other way.
Yagaloff - on self insurance the problem I have seen are not the payments in, the problem has been the claims. All of a sudden all of the claims are not everyone's they are the Town's. We are all in it together until it comes to the claims. Should sit down with the Board and come up with a policy. As far as the audit is concerned I am not really surprised. we know what would be happening with this budget. we certainly need to sit down and talk about it. I think there is a deficit and think Council needs to be cautious about the year to year bottom line. lot of work for TC to work with TM and staff to prevent us from getting into the red. Deficits can have a cause on programs. so we need discussion but do seem to be running into the red. The Council needs to know what these numbers mean and be able to explain them to the residents. Galligan - going to have to start budgeting for GASB45. Important to have auditors come in and talk about this GASB45. Yagaloff - GASB creates more trans budget. We know we are below - should be increasing our fund balance. GASB approach is a good one. Galligan - don't use the fund balance. if you have to have a 3% tax increase, well you have to but the fund balance should not be used. I think we are going to need more policy decisions made.
6. Items for Discussion
A. Hockey Rink (requested by Deputy Mayor Bazzano)
Bazzano - Wanted to get clarification from you. The 11/19 meeting the minutes reflected that the TM develop numbers for this project and I am still of the feeling of that is where we were. TM - I will take the consensus tonight - on the Hockey do not want to be involved if there are private people who want to do that. The hockey rink can go out with a proposal but would hate to do that in case there are private people who want to do that. They are looking at that. Bazzano - is that specific to Evergreen? TM - yes it is. Bazzano - want to get finality but want to know where TM is. TM - would like to see how the private developer pans out before we discuss that any further. Want our facility to be separate from theirs. Developers are talking about two indoor facilities versus one indoor and one outdoor. Yagaloff - does this private developer, are they looking for Town to build Recreation Center? TM - no the do not need the Town to build. Yagaloff - we got data the first night that this was discussed. We asked you to provide us with new data as TM gets the information. In December you said Dan Marsh had gotten some data (New York) - he did preliminary analysis. found it to be a negative to the Town. Is all of the data that anyone has from the original night? Galligan - gave in the Town Manager's Report Yagalof - based on the original data - TM - Yagaloff - RFP - TM asked for direction - in order to send an RFP you have to know what you want. Town Council has to discuss what we want. Sounds like tonight there is gong to be a deferral of the project for private developers to look at their own interest in a project. This council has not said one way or another if we want to proceed with this project. If we do what TM wants this will be a deferral, how long will process take for private entity? TM - they have been discussing for a while. Yagaloff - if you receive new data please send to the Council. Delnicki - if turns out that the private deal falls through we need to have a resolution to see if Council wants to move forward. We need to make decision at the Council level. Bazzano - I would like to see us continue the work session - would like to see us recess the Regular Meeting and come back tot he Work Session.. Bazzano - we have to come up with plan ourselves. Bazzano -
B. Recreation Center (requested by Deputy Mayor Bazzano)
7. Executive Session
A. To discuss potential claims and litigation
8. Adjournment
Prague, Snyder 8:00 p.m.
Jan 07, 2013 Town Council Work Session
Full agenda
Share this video
Video Index
Full agenda
Share
1. Call Meeting to Order
7:02
2. Roll Call
3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]
Kathy Daugherty - 12 Roy Road, came to speak tonight because I watch several of the Town Council meetings and have seen discussion on the Recreation Center. Not sure where we stand on this and would like to know if we are gong to move forward or not. I am attempting to understand how a project like this would be funded with regard to a 63-20. Would like to know if a 63-20 is something the Town should be involved with this. Nothing is factual from what I have heard yet. I don't think a 63-20 should be taken likely. should SW use a 63-20 funding as a tool or should we not. I think a bond person should be brought forward to discuss this 63-20 and then make a decision. Once a decision is made on that 63-20 then discuss a project. The Recreation Center I do not have an opinion about yet. November 19th meeting everyone asked that accurate numbers be brought forward. Need to get that information and get accurate numbers. the only numbers I have heard are from Mr. Gregorian but do not feel he should be advising the council. I would like to see the Council be provided with financial information and then decide if this is something we should be involved in. Suggest that the TC come to consensus and bring an expert forward regarding 63-20 corporation, what liability does it hold us, how does it work for or against us. Get the numbers that were discussed on November 19th.
4. Communications
5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]
TM - audit report came in. with changes with GASB it gets confusing. suggest that the Council have an Audit Committee Meeting. Management letter will come out and then Audit Committee can tell the way to go. Have increased the unassigned. there are differences in the audit that need to be addressed. Micro Grid Grant Loan - the DEPD will take - help to look at times when you are a town without power and looking for way to get power at facilities that are very important. Talked to CT Studios about the microgrid. they are taking initiative on their own. there is no cost to the town and would have to designate them as a shelter. we need other shelters, not just one in case there are trees down, etc. when we looked at the grid it would be under their PPA agreement, they are going to have two fuel cells down there. They could get to our sewer plant which is a top priority in SW. also could hit Pleasant Valley School and the CREC school If C L & P allowed us to go on high power lines could reach Town Hall and Police Department. We are looking at this. It would be something that would be very innovative. In a category 3 would have to worry about this. Health Insurance Fund - when this was first started was in the impression that the Town and BOE would share a pool and that is how it has been budgeted. Over the recent years decision shave been made to split the Town and Board. The Town would not be able to be self funded with only 173 people. Need to have discussions with the Board and Town. If we are going to start trending on our own we may need to get out of self insured.
Prauge - glad you are looking at different alternatives. Last three years have proven to be difficult. we have contracts with our employees but the cost of the plan has been artificially supported by taxpayers. stop loss 150,000 Prague - last two years we have had large deficits. we should have raised cost to employees that last few years.
Anwar - clarify something - is there a difference of 900,000 from your numbers to the auditors? Revenues over 400,000 and we are approximately 500,000 - you thought we were over budget by 400,000 and auditors feel we are 500,000 under budget. Galligan - under expenditure of 80,000. we put freeze on budget - saying the budget was under expended by close to 500,000. we made up the differnce between that. on the revenue over revenue 418,000. if under budget by 80,000 and revenues are more than 400,000 how come by_____. They have an audit adjustment for payroll. Auditors need to come in and go through adjustments with the Audit Committee. Anwar - the numbers are fine. Galligna - they are fine but they are doing through a gap basis. At first when looked at it some things did not look right to me but I think they need to come in and give more detail or backup. Anwar - after committee meeting will be able to clarify items? Galligan - yes Anwar - expensrs for 2011 wer 13M and this year 22M - is that all storm on page 5? Galligna - the first couple pages of audit report - they take bonded projects, storm projects they take all of the assets of the town and you really need to sit with the auditors to figure all of that out. If it snot that they spend that it just shows the assets. Anwar - the storm is one of the areas, have them write that out. designation of CT Studios what woudl they expect from us? Galligan - nothing. Does not effect their project. If they get the grant they get it and if ot they don't. Anwar - is possible if get that designation some of ht eother expenses be waited on? Galligna - yes as long as C L & P allows us to hook in .l Anwar - you are getting resistence on self insured from Board? Galligna - think it is a change in policy. we budget as a whole group but will be charged on our own (Town). difference between 11-12% to 22% difference.
Snyder - the TC and BOE worked together and the self insurance is based on all of the employees but was set up as two - Town funded their and BOE funded their own. Donna was insistance on keeping 3 months of estimated funds which we did. Rates are put together based on all of the employees. How much is the Town putting in on their side. The money comes back in from both sides. Galligan - it is looked at as a pool. If the BOE side had very low claims but the Town side had 4-5 claims - but the pool is spread out between both. You can't evaluate the whole pool and then all of a sudden say we have less claims and will not put funds in. Snyder - there is no resistence from the BOE or the Town. the way it was put together was the whole town. The Board has always financed over the past six years their side of it. Galligan - when Anthem comes in or Ovation they look at the size of the pool and evaluate where the costs are going and they take the claims and spread them out. At the end of the year you can't say this is your cost - Town will hav eto look at something different. YOu are not evaluating everyone. Snyder - so Matt eh Board has many more employees then teh Town. should that be split Galligan - the entire pool was looked at as one group. If 15M would put up percentage and Board would put their percentage (2/3). It was a shared pool and the Board is saying can't share the pool. If not budgeting correctly will be short and that is what is happening.
Delnicki - audit report, we need to have a formal presentation Galligna - way they fund GASB under the new rules. Delnicki - need good explanation and review of these items. Micro Grant Loan - is there an obligation to pay back? Galligan - up to DEPD - depends on how many people apply and how many they give out. Delnicki - loan is soley on CT Studios? Galligan - yes they are taking it on themselves. Delnicki - self insurance - understand that the Town is going to have to come up with 600,000? Galligan - claims very high in September, October claims went down. if we stay the trend yes it will be around 600,000. Delnicki - is the board going to have a situation like that? Galligan - have heard ther eis a shortfall but could go the other way.
Yagaloff - on self insurance the problem I have seen are not the payments in, the problem has been the claims. All of a sudden all of the claims are not everyone's they are the Town's. We are all in it together until it comes to the claims. Should sit down with the Board and come up with a policy. As far as the audit is concerned I am not really surprised. we know what would be happening with this budget. we certainly need to sit down and talk about it. I think there is a deficit and think Council needs to be cautious about the year to year bottom line. lot of work for TC to work with TM and staff to prevent us from getting into the red. Deficits can have a cause on programs. so we need discussion but do seem to be running into the red. The Council needs to know what these numbers mean and be able to explain them to the residents. Galligan - going to have to start budgeting for GASB45. Important to have auditors come in and talk about this GASB45. Yagaloff - GASB creates more trans budget. We know we are below - should be increasing our fund balance. GASB approach is a good one. Galligan - don't use the fund balance. if you have to have a 3% tax increase, well you have to but the fund balance should not be used. I think we are going to need more policy decisions made.
6. Items for Discussion
A. Hockey Rink (requested by Deputy Mayor Bazzano)
Bazzano - Wanted to get clarification from you. The 11/19 meeting the minutes reflected that the TM develop numbers for this project and I am still of the feeling of that is where we were. TM - I will take the consensus tonight - on the Hockey do not want to be involved if there are private people who want to do that. The hockey rink can go out with a proposal but would hate to do that in case there are private people who want to do that. They are looking at that. Bazzano - is that specific to Evergreen? TM - yes it is. Bazzano - want to get finality but want to know where TM is. TM - would like to see how the private developer pans out before we discuss that any further. Want our facility to be separate from theirs. Developers are talking about two indoor facilities versus one indoor and one outdoor. Yagaloff - does this private developer, are they looking for Town to build Recreation Center? TM - no the do not need the Town to build. Yagaloff - we got data the first night that this was discussed. We asked you to provide us with new data as TM gets the information. In December you said Dan Marsh had gotten some data (New York) - he did preliminary analysis. found it to be a negative to the Town. Is all of the data that anyone has from the original night? Galligan - gave in the Town Manager's Report Yagalof - based on the original data - TM - Yagaloff - RFP - TM asked for direction - in order to send an RFP you have to know what you want. Town Council has to discuss what we want. Sounds like tonight there is gong to be a deferral of the project for private developers to look at their own interest in a project. This council has not said one way or another if we want to proceed with this project. If we do what TM wants this will be a deferral, how long will process take for private entity? TM - they have been discussing for a while. Yagaloff - if you receive new data please send to the Council. Delnicki - if turns out that the private deal falls through we need to have a resolution to see if Council wants to move forward. We need to make decision at the Council level. Bazzano - I would like to see us continue the work session - would like to see us recess the Regular Meeting and come back tot he Work Session.. Bazzano - we have to come up with plan ourselves. Bazzano -
B. Recreation Center (requested by Deputy Mayor Bazzano)
7. Executive Session
A. To discuss potential claims and litigation
8. Adjournment
Prague, Snyder 8:00 p.m.
Link
Start video at
Social
Embed
<iframe title="Swagit Video Player" width="640" height="360" src="https://southwindsorct.new.swagit.com/videos/234741/embed" frameborder="0" allowfullscreen></iframe>
Disable autoplay on embedded content?
Download
Download
Download Selected Item
