Video index

1. Call Meeting to Order

702

2. Roll Call

Roll call (10 Present, 0 Absent, 0 Excused)

After Roll call was complete, Mayor Delnicki presented the Mayor's Cup Award to the winners of the Pinewood Derby race. Mike Rosco explained the program to the public. Pinewood Derby race. 170 cub scouts ran this year. Owen Brown - 3rd runner up Greg S 2nd runner up Alexander Johnson - 1st runner up Winner - Dillon Hutton

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

Robert Dickinson - 19 Birch Road - approved bicycle and pedestrian safety - would like lane widths - SHAROS on narrower roads. this will help slow down traffic -

Keith Mangene - been involved in the Open Space Task Force. Sent an emial about making donation of 5 acres on John Fitch. Basically was told to send letter to the Town Manager - attended Open Space Task Force - was told they would walk the property and score the property. I asked to see the scoring system. Asked them how to evaluate the property. no education on it. I have not received any communication back since 1/15. 150,000 some odd thousand dollars. I am interested in donating it and looking for guidance. would like to hae a decision made and quick claim the property and be done with it. Delnicki - looking to donate it free. Lets look at the property and make a decision quickly. Keith - lack of process has been frustrating. Communication process is non existence. Delnicki - Matt lets follow up and get through the process.

Don, 18 Alves Drive - talk to you about this years budget. for the education side of the budget - due to the decline in enrollment in elementary schools - we are at 61% capacity. if the BOE would reduce the number of schools to 4 the capacity would be at 75% - these numbers are based on 2006/2008 - they could have reduced the number of schools 4 years ago. they could have saved funds. we are looking at 5-10M that should not have been spent. To further enforce this issue, we will be losing more students in the future - everything going down - Town should be reviewing this situation.

Mike Sullivan, 24 Jared Court - endorsed the comments just made. The TC faced wit the budget that we are looking at there should be substantial discussion on this budget process. One of the things in there is a graph about declining students. hope the TC will investigate this issue carefully. The declining in school enrollment, closing elementary school - mandate town costs.

4. Communications

Delnicki - attended an Eagle Scout Court of Honor, Ethan Gasta, and Jonathan Ockert, congratulations. Article in The American - about PW and two gentlemen recognized - Tim Cronin and Mark Hilton Bazzano - Hall of Fame night on Saturday night - well over 300 people - they inducted 13 people who where athletes and educators. Students that went on to be successful. You need to mix education and athletics into everything.

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

WPCA Advisory Committee met - did get a lot of information from water companies. we are going to spend more time to determine what the point is on the metered water. trying to come up with fair rate for everyone. met with MDC - residents know they will be looking at substantial increase from MDC. Looking at different ways to bill. Will get back to the Council after we meet again. Problem may have is residents may be looking at high cost increases. Hopefully by next meeting will have more. Did send informaiton on sewer study. need to take look at some issues for budget. Union negotiations - there are four of them. PW, CSO's, Town Hall, Pollution The Microgrid Grant Loan was picked - CT Studios had a good program - Connecticut Studios would only be a shelter. they are in a second round and maybe they will be able to expand. Send infomration to you that wen tto the state - State wanted quick estimates from the storm - trying to get some reimbursement - 300,000. hopefully the feds will get us a number. Had meeting with Emergency Management Office - there is a public health bill tht is out there that allows municipalities to determine their own life support. if anyon ehas input please get information to me as soon as possible. if anyone wants to testify please let me know. The bill will allow the Town to do things we have not been able to do in the past. If the Town decides to go with another life support services then the old services can appeal.

Bazzano - comment on the WPCA subcommittee meeting - just because you use a lot of water does not mean you produce a lot of waste. We thought it was going to be an easy process - do not want peopl,e to think that if I do not use a lot of water we do not have a lot of waste. There is a meter that can measure the waste. If is not that cut and dry on just water usage. Galligan - have to look at this carefully and come up with a way to do this. so far MDC has a pretty good system of billing. Delnicki - the WPCA Advisory Committee - is is possible to split the billing to make easier for people to pay. Galligan - thought we would do two Delnicki - think that would be advisable. like wise on the microgrid grant - is that slowing us up? Galligan - Delnicki - RFP for ALS do we have date for it yet? Galligan - Town ATtorney is finishing that item - Office of Emergency SErvices - says you can't do an RFP because you need a reason to change your service. it is all governed by the State. We will be moving forward with that. Delnicki - when do you envision this going out? Galligna - I am thinking in the next two weeks., by the end of the month. Yagaloff - RFP - learned that we have detailed requirements because if you don't put out the benchmark - ALS provider is through a benchmark. Have to make sure who provides it - we also learned that SW does not have an ALS provider through the Office of Emergency management services. Our local ambulance service only provides BLS - we are finidng that in order to bring someon einto town to provide ALS they will want all of the ambulance service. Unless the local ambulance corpo. is willing to provide ALS we are going to have to take away their BLS protocol. We need to combine services. we will have to go to state and petition for change to basically remove SW Ambulance Corp and then move forward with one company to move forward with ALS and BLS combined. Think should be able to get out soo and looks like Office of Emergency managemetn will support us. Delnicki - so looking at the end of the month.

6. Items for Discussion

A. Park & Recreation Department Budget Presentation

Ray Favreau - introduced the management team. We provides the TC with a large packet and have provided more information tonight. My goal tonight is to have a conversation tonight. we have three budgets - Administrative, Special Park & Recreation Fund, $10,000 reductions, explained the cuts. Will be charging Community Gardens - The Parks Division - is basically flat - our ability to accomplish this is to do the savings realized in two mainteaine rpositions eliminated. Our greated cocnern here is to continue our commitment - continue employee efficiency initiative. will be adding equipment to create efficiencies. reconfigure Buckland islands in order to save funds. VMP park - storage issues at the garage. 3rd piece would - we had seven account sin special fund - we develop budgets more aggressive on expense side and more conservative on revenue side. significant changes in special revenue - increase enrollment opportunities, adding a second elementary school site. 250 campers wil increase to. this will create the need to add staff. before and after school programs have grown. 10% growth is anticipated in 4th R program. 24 1/2 day Wednesday which we are trying to develop a program. VMP instituted cost control - anticipate bridging gap for the loss - Social Cultural account had changes in pre-school program. Facilities - we saw an increase in staffing - woul dlike to include customer service = need to reduce the amount of free rentals. make significant changes in utilities and maintenance. 4 top ten things residents proud of - Open Space and Parks, Nevers, VMP and Wapping Park - residents identified the lack of walking paths - 2 out of 6 sorrys are Park & Recreation. we do see additional challenges - expansion of current legislature - increase in minimum wages which is not built into our budget. Scantic River Greeway. acquisitio of open space parcels. challenge is technology. need to look at Wifi at all Town parks, etc. Potential increase to facilities - maintenance demands.

Yagaloff - on the updated sheets, what is the reason drop revenue from facilities? Ryan - facilities account typically shows in the red. we brought our expenses down. Yagaloff - 53,000 to 38,000 expenses Ryan Yagaloff - anticipated charge for the community gardens? Ray - 10-20 dollars per individuals. tehre are about 61 plots. Yagaloff - charge for pavilion use? Ray - depends on organization. the most typical is 300.00 per function Yagaloff - local groups that we are comping. Ray - we do a lot of complimentary for schools and sports groups. starting to impact Yagaloff -generral concern is on some of the items we are sending costs to user. we want a good idea of what exactly is being passed to what has not been done before. we don't want to have a large number of people who would be unhappy. would like new charges for customers. would like clarification.

7. Executive Session

A. To discuss a personnel issue.

8. Adjournment

803 Bazzano, prague

Mar 04, 2013 Town Council Work Session

Full agenda
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1. Call Meeting to Order

702

2. Roll Call

Roll call (10 Present, 0 Absent, 0 Excused)

After Roll call was complete, Mayor Delnicki presented the Mayor's Cup Award to the winners of the Pinewood Derby race. Mike Rosco explained the program to the public. Pinewood Derby race. 170 cub scouts ran this year. Owen Brown - 3rd runner up Greg S 2nd runner up Alexander Johnson - 1st runner up Winner - Dillon Hutton

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of the majority of the Town Council.]

Robert Dickinson - 19 Birch Road - approved bicycle and pedestrian safety - would like lane widths - SHAROS on narrower roads. this will help slow down traffic -

Keith Mangene - been involved in the Open Space Task Force. Sent an emial about making donation of 5 acres on John Fitch. Basically was told to send letter to the Town Manager - attended Open Space Task Force - was told they would walk the property and score the property. I asked to see the scoring system. Asked them how to evaluate the property. no education on it. I have not received any communication back since 1/15. 150,000 some odd thousand dollars. I am interested in donating it and looking for guidance. would like to hae a decision made and quick claim the property and be done with it. Delnicki - looking to donate it free. Lets look at the property and make a decision quickly. Keith - lack of process has been frustrating. Communication process is non existence. Delnicki - Matt lets follow up and get through the process.

Don, 18 Alves Drive - talk to you about this years budget. for the education side of the budget - due to the decline in enrollment in elementary schools - we are at 61% capacity. if the BOE would reduce the number of schools to 4 the capacity would be at 75% - these numbers are based on 2006/2008 - they could have reduced the number of schools 4 years ago. they could have saved funds. we are looking at 5-10M that should not have been spent. To further enforce this issue, we will be losing more students in the future - everything going down - Town should be reviewing this situation.

Mike Sullivan, 24 Jared Court - endorsed the comments just made. The TC faced wit the budget that we are looking at there should be substantial discussion on this budget process. One of the things in there is a graph about declining students. hope the TC will investigate this issue carefully. The declining in school enrollment, closing elementary school - mandate town costs.

4. Communications

Delnicki - attended an Eagle Scout Court of Honor, Ethan Gasta, and Jonathan Ockert, congratulations. Article in The American - about PW and two gentlemen recognized - Tim Cronin and Mark Hilton Bazzano - Hall of Fame night on Saturday night - well over 300 people - they inducted 13 people who where athletes and educators. Students that went on to be successful. You need to mix education and athletics into everything.

5. Town Manager's Report [Per Town Council Rules, this segment of the meeting shall not exceed ten (10) minutes unless extended by the Mayor, with the consent of the majority of the Council.]

WPCA Advisory Committee met - did get a lot of information from water companies. we are going to spend more time to determine what the point is on the metered water. trying to come up with fair rate for everyone. met with MDC - residents know they will be looking at substantial increase from MDC. Looking at different ways to bill. Will get back to the Council after we meet again. Problem may have is residents may be looking at high cost increases. Hopefully by next meeting will have more. Did send informaiton on sewer study. need to take look at some issues for budget. Union negotiations - there are four of them. PW, CSO's, Town Hall, Pollution The Microgrid Grant Loan was picked - CT Studios had a good program - Connecticut Studios would only be a shelter. they are in a second round and maybe they will be able to expand. Send infomration to you that wen tto the state - State wanted quick estimates from the storm - trying to get some reimbursement - 300,000. hopefully the feds will get us a number. Had meeting with Emergency Management Office - there is a public health bill tht is out there that allows municipalities to determine their own life support. if anyon ehas input please get information to me as soon as possible. if anyone wants to testify please let me know. The bill will allow the Town to do things we have not been able to do in the past. If the Town decides to go with another life support services then the old services can appeal.

Bazzano - comment on the WPCA subcommittee meeting - just because you use a lot of water does not mean you produce a lot of waste. We thought it was going to be an easy process - do not want peopl,e to think that if I do not use a lot of water we do not have a lot of waste. There is a meter that can measure the waste. If is not that cut and dry on just water usage. Galligan - have to look at this carefully and come up with a way to do this. so far MDC has a pretty good system of billing. Delnicki - the WPCA Advisory Committee - is is possible to split the billing to make easier for people to pay. Galligan - thought we would do two Delnicki - think that would be advisable. like wise on the microgrid grant - is that slowing us up? Galligan - Delnicki - RFP for ALS do we have date for it yet? Galligan - Town ATtorney is finishing that item - Office of Emergency SErvices - says you can't do an RFP because you need a reason to change your service. it is all governed by the State. We will be moving forward with that. Delnicki - when do you envision this going out? Galligna - I am thinking in the next two weeks., by the end of the month. Yagaloff - RFP - learned that we have detailed requirements because if you don't put out the benchmark - ALS provider is through a benchmark. Have to make sure who provides it - we also learned that SW does not have an ALS provider through the Office of Emergency management services. Our local ambulance service only provides BLS - we are finidng that in order to bring someon einto town to provide ALS they will want all of the ambulance service. Unless the local ambulance corpo. is willing to provide ALS we are going to have to take away their BLS protocol. We need to combine services. we will have to go to state and petition for change to basically remove SW Ambulance Corp and then move forward with one company to move forward with ALS and BLS combined. Think should be able to get out soo and looks like Office of Emergency managemetn will support us. Delnicki - so looking at the end of the month.

6. Items for Discussion

A. Park & Recreation Department Budget Presentation

Ray Favreau - introduced the management team. We provides the TC with a large packet and have provided more information tonight. My goal tonight is to have a conversation tonight. we have three budgets - Administrative, Special Park & Recreation Fund, $10,000 reductions, explained the cuts. Will be charging Community Gardens - The Parks Division - is basically flat - our ability to accomplish this is to do the savings realized in two mainteaine rpositions eliminated. Our greated cocnern here is to continue our commitment - continue employee efficiency initiative. will be adding equipment to create efficiencies. reconfigure Buckland islands in order to save funds. VMP park - storage issues at the garage. 3rd piece would - we had seven account sin special fund - we develop budgets more aggressive on expense side and more conservative on revenue side. significant changes in special revenue - increase enrollment opportunities, adding a second elementary school site. 250 campers wil increase to. this will create the need to add staff. before and after school programs have grown. 10% growth is anticipated in 4th R program. 24 1/2 day Wednesday which we are trying to develop a program. VMP instituted cost control - anticipate bridging gap for the loss - Social Cultural account had changes in pre-school program. Facilities - we saw an increase in staffing - woul dlike to include customer service = need to reduce the amount of free rentals. make significant changes in utilities and maintenance. 4 top ten things residents proud of - Open Space and Parks, Nevers, VMP and Wapping Park - residents identified the lack of walking paths - 2 out of 6 sorrys are Park & Recreation. we do see additional challenges - expansion of current legislature - increase in minimum wages which is not built into our budget. Scantic River Greeway. acquisitio of open space parcels. challenge is technology. need to look at Wifi at all Town parks, etc. Potential increase to facilities - maintenance demands.

Yagaloff - on the updated sheets, what is the reason drop revenue from facilities? Ryan - facilities account typically shows in the red. we brought our expenses down. Yagaloff - 53,000 to 38,000 expenses Ryan Yagaloff - anticipated charge for the community gardens? Ray - 10-20 dollars per individuals. tehre are about 61 plots. Yagaloff - charge for pavilion use? Ray - depends on organization. the most typical is 300.00 per function Yagaloff - local groups that we are comping. Ray - we do a lot of complimentary for schools and sports groups. starting to impact Yagaloff -generral concern is on some of the items we are sending costs to user. we want a good idea of what exactly is being passed to what has not been done before. we don't want to have a large number of people who would be unhappy. would like new charges for customers. would like clarification.

7. Executive Session

A. To discuss a personnel issue.

8. Adjournment

803 Bazzano, prague

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