Video index

1. Call Meeting to Order

2. Roll Call

Roll Call: 6 members present, 3 members absent, 0 members excused.

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]

Don Gonsalves, 40 Bayberry Trail - this budget has never been reviewed by TC - budget has increased. no other department has increased this much. TC should reviewed closely. jMatt - memo to Counil. David Prest - magnet school facility on Chapel and they have withdrawn that application. thre are flood plain there, they wouldlike to be in sout windsor but can not use that property.

4. Items for Discussion

A. Sewer User Fees

Mike Gantick - update on sewer line break. had sink hole and crews responded on Thursday. Large hole in Manchester around our sanitary sewer. called in local contractors. Clark Street is our largest 60%. have been running twice the flows. 2400 gallons per minutes. Contacted company in Bosro - made temporary stopage of water that was coming out through line to determine damage. Friday afternoon found out nature of it. concrete pipe broke. closest next manhole is 300 feet. since 80's have used pvc pipe. pipe that broke less than 40 years old. Excavated to get new pipe in. almost over 800 feet of bypass pipe going down Chapel Road. by Monday morning finished up. Extensive process. We have some concerns because looking at other pipes there is damage. something has changed and we are concerned about it. look to deal and invetigate that. we have 11 pump stations and each one is fed through force main. this force Clark Street is over 1 mile long and is concrete also. We have been focusing on pump station Pump Statiolns 5 bidders - jut got letter today from engineers, ready to go. by the time we finsih the first pump station has been done 12 years ago. next in line. pvc pipe has expected life of 1,000 years. concrete pipe there is approximately 15 miles of pipe. 3 out of 4 contractors are local and stepped up. cooperative effort to all. There was a cost for this breakage and will get that to Council soon. all of pump stations only have one force line and if they break there would be a big problem. Fred Shaw - 5 bids received. low bid 1,468,000 - high bidder came in at 2,300,340. Our engineer has done his due dilgilience - Covex Construction Company - d Yagaloff - total gross cost? should come under 1.9 million Anwar - there are other areas for high risk - is thre a prediction of wht could break down and what could be done? Mike - that is what we are doing now. with some of the pipe down the street 500'. there are technologies out there slp piping, the reality is - we are going to replace everythign with pvc which is 1000 year life. Long term all the concrte pipe will have to be lined or replaced and that will all have to be inspected to see what stage in life expectancy. Anwar- pipes are problem and the pump stations are not? Mike - after three pump stations are complee will have first life cycle done. first one was 12 years ago. 25 years from now will look at containers. pump station hs two componets, gravity and force. those systems are the ones we are looking at. we have couple sitatuions where we have had blockages more frequently. there are lot of things happening. Anwar - replacing and lining the pipe. by lining the pipe how long would that help and how much cost? Mike - that is wht we ae looking at now. we are going to go thorugh and do inventory and look at cost benefit. we want to get ahead so we don't have these problems. Anwar - you want pumps and pipes to be well - when restricted with funds need to figure way tomanage. Mike - we are dealing with things - the water keeps on coming. can't live without facilities in your house. will look at cost benefit. Vees - do you fee Mike - saved some pipe for that purpose. Mayor - we had extraordinary winter - what effect might that have on the ystem? Mike - only effect here was the amount of water. the weakness was probably there and growing and flow helped it break earlier. we are having extra flow. pumpong and treating. Mayor - it is not sewer it is infiltration Mike - part of our system we have manhole and pipes have holes. water can not go through this so no system is 100% water tight. What we have sen here is unprecedented. Kevin - do you hae any preliinary costs, since the break occured in Manchester was line servicing Manchester and how many, putting in theliner that will reduce the diameter and that could be significant the reduction has effect. what effect would we have inputtin gliners i pipes tht would reduce diameters? Mike - if you use liners would get more water with pvc. slip line with another pipe could ue 1/2 and inch to an inch in diameter. there are 6 houses and industrial park. Kevin - preliminary cost? mke - 250,000 approximately Sewr User Fee Mayor have different handouts. Matt - the handouts one talks about capital reserve fund. 768 is the cost of inelligbile expense. That is wht is currently available. th 1/20 payment is 1 milion which is due 9/2013 and then pay 142,000 per month going forward. if you are using tis reserve you still need - the papers behind tht are the current fund balance. Woodcock property comes off this year. Matt - wanted everyone to be aware Marh 2010 TC would ike part of exisitng to be paid by taxes and - always under impression that if the sewer fund paid for 1/20th payment and referendum for pmp stations were approved there were commitment of some councillors it would be under the general fund. Concerned that we are hainv another opinion by TC regarding authority of WPCA. Glenn Sa had difference of opinion than Duncan. Regardless of opnion we need to have meeting of the minds need to have consensus with TC and WPCA. in originla resolution - we tried to say that the Council had the ability to look at two mechanisms. WPCA took on project of plant - the resolution woudl allow the council to take from general fund to reduce tax incease so you do not have spikes and would be spread out throuout all usesr . we don't have meters o nthis building, school districts and what other towns have done is do a calculation and figure out how much flow is being used by eac building. I do knowit is all over the place with other towns. each town does things differently - Hoping - we have new budget - real issue is that went began this in 1996. if you want to get 2% low have to show, etcc- only way to get - . Mayor - 2013/2014 - we are not applying any reserve against that? Matt - no because debt service is the amount - hoping WPCA would cover the 1/20th payment Mayor - against the 1,706,722 - applying the 952 would be applied thowards that. McCann - if we use 952,000 from capital reserve doesn't that leave nothing? Matt - right Yagaloff - you have to anticpate that there would be reserves going to WPCa at the current sewer user fee. 288 rate anticipated Yagaloff - going back to balance sheet - there are two on 2010 and one 2011 and they are different. Waht are the capital projects that encumber Matt - has put in as revenue s we get money - auditors said you can not take loan as liability because you have to wait Yagaloff - can't look at this and say there is a 400,000 fund balance. this says 2.8 encumbered Matt - what this is when started clean water fund we did not have line item liability for capital projects. the auditors said can' t put as revenue or put in fund balance becaus eproject is not complete. have to carry that as liability Yagalof - borrowing money and then we have to start paying back money in two years and pay back at certain rate. why are we encumbering Matt - if i have expense and even if loan and state paying every month - why do i have to carry as capital project liability? Yagaloff - where is capital project adjustment on balance sheet? Matt - that is separate fund. Yagalof f- how much in there and how much encumbered? Matt - that was appropriated every year Yagaloff - balance sheet for sewer capital project? 1.7 is the appropriation. Matt - only carry one capital prject fund Yagaloff - are ther eany other capital project unencumbered Fred - there are several of them yagalof f- should have list of capital projects that are not complete. want to make the money set aside fo rexisitng capital projects includes - how much money set aside? Mayuor - Yagaloff - how much in account? Yagaloff - we don't have the numbers and have a good understanding of what budget is if do not have the information needed. Mayor - Yagaloff - we are supposed to get - what is encumbering the funds for the sewer plant. tonight we hear - how do we know what all the numbers are. Fred - the focus was supposed to be wht is available? Yagaloff - is there any money in capital fund balance for plant upgrades? Fred - no there was budget figure Mayor - 5 projects out there Yagaloff - there is not a dollar in ther for the plant. Matt - can't touch that money, iti s restricteed fund. Yagaloff - how do I vote on a budget when we do not know how much is being spent. what are the fund that are set aside for sewer work, how much in them whether encumbered or unencumbered. Matt - will have auditors come in and I will get you the list. Yagaloff - you have staff here tonight and they should know how much is in that account and how much is set aside? Fred - easy to provide that information. looking for Yagaloff - does anyone know the balance - the encumbered? Cary - do we know what projects are out there? Fred - there is sewer line extension on Pleasant Valley Road, sewer line crossing on Buckland Road, sewer line extension on lawrence road, road pump station. Yagaloff - any additional money? Yagaloff requested a list of all cap project that are encumbered with amount - and total amount in reserved. Matt - some times you have state come in - do not close until state says this is what it is Kevin - if we were to allocate 375,000 from general fund this year and next eyar and add 952 from capital project that would provide the amount needed for 1/20th. if used the cap project fund from WpcA THAT DEPLETES THAT FUND OTHER THAN WHAT IS COMING IN FROM SEWR USER FEES FORWARD. does the 288 user fee generate 588? Fred - if revenue come in the way projected. need reserve to cover in case things do not come in right. McCann - Fred - 588,000 McCann - reduction fro 304 down to 288 did not eliminate the reserve? Fred - no restricts us fro putting money in other reserve funds. Mayor - 3-4 accounts. Fred - there are cap reserve and opeating reserve and then have retricted or unrestricted funds. Mayor - so the projects in the budget last year are in restricted fund? yes Mayor which came in under the 288 fund? yes Yagaloff - they annyually budget 50,000 for each manhole - if manholes are projected at 50,000 per yar does it make sense to encumber for 50,000 each year? matt - we put certain amount in each year to eventually get the amount necessary to d the project. Yagaloff - so it is a larger project? yes Mayor - so we are clear on the encumbered funds Yagaloff - manhole - what size of project, how many years to get what is needed Mike - all these funds have been adding up Fred - we have also pulled moneyout Yagaloff - then it sounds like there is mney left to pay for this break. Fred - you need to build over time for years. Matt - these projects and things done years ago were done to make sure we did not have spikes from year to year. if did nothave reserves ou would belooking at spikes go back and forth. I don't want to two years from now have 2 million amount of sewr lines broken. Yagaloff - what are the balances in the reserves Matt - Yagaloff - no one can tell us what the balance of the encumbered fund is? McCann - 952,000 plus Anwar - we have responsibility in 2013 we don't want to wait until the last minutes to take caer of tht responsibility. is there a wy to list options that we have to take care of responsiblity. Matt - Fred - at our highest rate we were lower than the state average. Matt - you do not want to be in position to have spikes. would like to resolve the 1/20 payment, Get information out to TC and WPCa - go from there. Pelkey - Kevin - what is estiamte how much add to reserve fo revry 10 tha we charge? Yagaglof f- 100,000 per Kevin - how much reserve built for every ten dollars added to reserve? Kevin - trying to get handle on reserves used on annual basis - Fred - you see it when you see the WPCA budget Kevin - unrestricted reserves, need to know how much we need in unrestricted in a given year? Fred - will vary - this year will have 250,000 Kevin - but you have history tht you can go back to. Mayor - isn't the Fred - will have to come our of unrestricted. Mike - the capital budget 1.5 or 1.6 million but it is a moving target. out of restricted reseres how uch will be left and you do not know until the projects are complete. Matt - some of these projects have retainers. the project could be done but not compledly paid for until warrantees are done. Mike - Cary - we have to dtermine what dollars take from taxpayers and sewer users. Matt - three pump stations come our of sewer user fees. it is a general obligation bond but is paid for by sewer user fee Cary - there will be other projects, but we have to determine total dollars, an dhow much sewer user fees and how much general taxes. we have talked about using an amount of taxes only for ones that are public buildings. We have to figure out what we need to pay sewer plant an dsewer operations but I thik the caital costs have to be looked at separately. When sewer user? June Mayor - taxes fo rthis there is nothing this year that is going towards that. Cary - want to make sure do not keep the sewer rate down and take from Cary - would rather leave reserve and try to figur eout what we need in the future. wuld like t see encumbered amounts and unencumbered amounts. do not want to ssee 6% tax increase in 5 years. Have to look in the future. look at 2 year budget. Matt - one other analysis should do - what do not want to happen is the large corporate user - they can pay less than residential - want to come up with something fair Yagaloff - biggest taxpayer? CL&P Matt - transmission line regulated. Yagaloff- there are few businesses that would pay more. Evergreen Walk Matt - do not want to make bad decisions Cary - Buckland Mall is going to pay nothing,. Yagaloff - stated how he would like to see the increases happen. if no reserves the town would have to still fix McCann - bad policy to take from all reserves. Yagaloff - should not set aside in a bad economy, these are things tht should have been done in good economy. Mayor - McCann - need to take into cnsieration the pump stations. need to keep reserves Cary - should probably not build reserves just keep what is in there. Matt - you have policy tht says x amount in reserve. should figure out rate in good times and rate in bad times. Mayor - in order to predict the reserve you have to look at liklieness of items happening. Richard ARies - we have been studying tha tissue for a while. we are moving twoards setting a policy. the goal to have reserve is to have enough when something goes wrong. What can we do or tell us about your comitment to put contribution towards initial payment. Mayor - one thing tht has come out tonight is we want to understand WPCa's entire amount of the budget. need to know if certain things happened. Richard Aries - Cary - give us expenses Richard Aries - it was responded to well and taken care of timely. WPCA system has been run well. Havens - have better understanding. Matt - want to capture other items in this - businesses. have to agree on a lot together. Yagaloff - Town Council took vote tht said that the debt service for plant wil be paid fo rin taxes so that is done deal. tc also approves the o & m budget every year and then the TC - the outstanding question is what is going to happen with the 1/20th payment. The Town Councilis looking atthe 952 but the debt service has been voted on. Cary - there was a vote tht did tht and I voted against that, did not know 73 users in Vernon and Buckland Mall and 143 users Manchester would not pay because it is in taxes. Pelkey - is there anything that would indicate tonight tht it would not be paid for in taxes. Matt - Richard so where does 1/20th payment get separated? Mayor - what we did with pump stations - if thta passed woud take reserve for pump stations and use that toward the 1/20th payment. Bob Dickinson - if this is paid for with taxes it will not have a great burden on individuals who live in condo's or small houses. the only fair way to do it in sewer bills is meter the use. Mike - Pelkey - will get all information and then meet again. Fred -

5. Executive Session

6. Adjournment

Havens McCann 9:13 p.m unanimous

Mar 24, 2011 Town Council/WPCA Joint Work Session

Full agenda
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1. Call Meeting to Order

2. Roll Call

Roll Call: 6 members present, 3 members absent, 0 members excused.

3. Public Participation [Per Town Council Rules, this segment of the meeting shall not exceed thirty (30) minutes unless extended by the Mayor, with the consent of a majority of the Town Council.]

Don Gonsalves, 40 Bayberry Trail - this budget has never been reviewed by TC - budget has increased. no other department has increased this much. TC should reviewed closely. jMatt - memo to Counil. David Prest - magnet school facility on Chapel and they have withdrawn that application. thre are flood plain there, they wouldlike to be in sout windsor but can not use that property.

4. Items for Discussion

A. Sewer User Fees

Mike Gantick - update on sewer line break. had sink hole and crews responded on Thursday. Large hole in Manchester around our sanitary sewer. called in local contractors. Clark Street is our largest 60%. have been running twice the flows. 2400 gallons per minutes. Contacted company in Bosro - made temporary stopage of water that was coming out through line to determine damage. Friday afternoon found out nature of it. concrete pipe broke. closest next manhole is 300 feet. since 80's have used pvc pipe. pipe that broke less than 40 years old. Excavated to get new pipe in. almost over 800 feet of bypass pipe going down Chapel Road. by Monday morning finished up. Extensive process. We have some concerns because looking at other pipes there is damage. something has changed and we are concerned about it. look to deal and invetigate that. we have 11 pump stations and each one is fed through force main. this force Clark Street is over 1 mile long and is concrete also. We have been focusing on pump station Pump Statiolns 5 bidders - jut got letter today from engineers, ready to go. by the time we finsih the first pump station has been done 12 years ago. next in line. pvc pipe has expected life of 1,000 years. concrete pipe there is approximately 15 miles of pipe. 3 out of 4 contractors are local and stepped up. cooperative effort to all. There was a cost for this breakage and will get that to Council soon. all of pump stations only have one force line and if they break there would be a big problem. Fred Shaw - 5 bids received. low bid 1,468,000 - high bidder came in at 2,300,340. Our engineer has done his due dilgilience - Covex Construction Company - d Yagaloff - total gross cost? should come under 1.9 million Anwar - there are other areas for high risk - is thre a prediction of wht could break down and what could be done? Mike - that is what we are doing now. with some of the pipe down the street 500'. there are technologies out there slp piping, the reality is - we are going to replace everythign with pvc which is 1000 year life. Long term all the concrte pipe will have to be lined or replaced and that will all have to be inspected to see what stage in life expectancy. Anwar- pipes are problem and the pump stations are not? Mike - after three pump stations are complee will have first life cycle done. first one was 12 years ago. 25 years from now will look at containers. pump station hs two componets, gravity and force. those systems are the ones we are looking at. we have couple sitatuions where we have had blockages more frequently. there are lot of things happening. Anwar - replacing and lining the pipe. by lining the pipe how long would that help and how much cost? Mike - that is wht we ae looking at now. we are going to go thorugh and do inventory and look at cost benefit. we want to get ahead so we don't have these problems. Anwar - you want pumps and pipes to be well - when restricted with funds need to figure way tomanage. Mike - we are dealing with things - the water keeps on coming. can't live without facilities in your house. will look at cost benefit. Vees - do you fee Mike - saved some pipe for that purpose. Mayor - we had extraordinary winter - what effect might that have on the ystem? Mike - only effect here was the amount of water. the weakness was probably there and growing and flow helped it break earlier. we are having extra flow. pumpong and treating. Mayor - it is not sewer it is infiltration Mike - part of our system we have manhole and pipes have holes. water can not go through this so no system is 100% water tight. What we have sen here is unprecedented. Kevin - do you hae any preliinary costs, since the break occured in Manchester was line servicing Manchester and how many, putting in theliner that will reduce the diameter and that could be significant the reduction has effect. what effect would we have inputtin gliners i pipes tht would reduce diameters? Mike - if you use liners would get more water with pvc. slip line with another pipe could ue 1/2 and inch to an inch in diameter. there are 6 houses and industrial park. Kevin - preliminary cost? mke - 250,000 approximately Sewr User Fee Mayor have different handouts. Matt - the handouts one talks about capital reserve fund. 768 is the cost of inelligbile expense. That is wht is currently available. th 1/20 payment is 1 milion which is due 9/2013 and then pay 142,000 per month going forward. if you are using tis reserve you still need - the papers behind tht are the current fund balance. Woodcock property comes off this year. Matt - wanted everyone to be aware Marh 2010 TC would ike part of exisitng to be paid by taxes and - always under impression that if the sewer fund paid for 1/20th payment and referendum for pmp stations were approved there were commitment of some councillors it would be under the general fund. Concerned that we are hainv another opinion by TC regarding authority of WPCA. Glenn Sa had difference of opinion than Duncan. Regardless of opnion we need to have meeting of the minds need to have consensus with TC and WPCA. in originla resolution - we tried to say that the Council had the ability to look at two mechanisms. WPCA took on project of plant - the resolution woudl allow the council to take from general fund to reduce tax incease so you do not have spikes and would be spread out throuout all usesr . we don't have meters o nthis building, school districts and what other towns have done is do a calculation and figure out how much flow is being used by eac building. I do knowit is all over the place with other towns. each town does things differently - Hoping - we have new budget - real issue is that went began this in 1996. if you want to get 2% low have to show, etcc- only way to get - . Mayor - 2013/2014 - we are not applying any reserve against that? Matt - no because debt service is the amount - hoping WPCA would cover the 1/20th payment Mayor - against the 1,706,722 - applying the 952 would be applied thowards that. McCann - if we use 952,000 from capital reserve doesn't that leave nothing? Matt - right Yagaloff - you have to anticpate that there would be reserves going to WPCa at the current sewer user fee. 288 rate anticipated Yagaloff - going back to balance sheet - there are two on 2010 and one 2011 and they are different. Waht are the capital projects that encumber Matt - has put in as revenue s we get money - auditors said you can not take loan as liability because you have to wait Yagaloff - can't look at this and say there is a 400,000 fund balance. this says 2.8 encumbered Matt - what this is when started clean water fund we did not have line item liability for capital projects. the auditors said can' t put as revenue or put in fund balance becaus eproject is not complete. have to carry that as liability Yagalof - borrowing money and then we have to start paying back money in two years and pay back at certain rate. why are we encumbering Matt - if i have expense and even if loan and state paying every month - why do i have to carry as capital project liability? Yagaloff - where is capital project adjustment on balance sheet? Matt - that is separate fund. Yagalof f- how much in there and how much encumbered? Matt - that was appropriated every year Yagaloff - balance sheet for sewer capital project? 1.7 is the appropriation. Matt - only carry one capital prject fund Yagaloff - are ther eany other capital project unencumbered Fred - there are several of them yagalof f- should have list of capital projects that are not complete. want to make the money set aside fo rexisitng capital projects includes - how much money set aside? Mayuor - Yagaloff - how much in account? Yagaloff - we don't have the numbers and have a good understanding of what budget is if do not have the information needed. Mayor - Yagaloff - we are supposed to get - what is encumbering the funds for the sewer plant. tonight we hear - how do we know what all the numbers are. Fred - the focus was supposed to be wht is available? Yagaloff - is there any money in capital fund balance for plant upgrades? Fred - no there was budget figure Mayor - 5 projects out there Yagaloff - there is not a dollar in ther for the plant. Matt - can't touch that money, iti s restricteed fund. Yagaloff - how do I vote on a budget when we do not know how much is being spent. what are the fund that are set aside for sewer work, how much in them whether encumbered or unencumbered. Matt - will have auditors come in and I will get you the list. Yagaloff - you have staff here tonight and they should know how much is in that account and how much is set aside? Fred - easy to provide that information. looking for Yagaloff - does anyone know the balance - the encumbered? Cary - do we know what projects are out there? Fred - there is sewer line extension on Pleasant Valley Road, sewer line crossing on Buckland Road, sewer line extension on lawrence road, road pump station. Yagaloff - any additional money? Yagaloff requested a list of all cap project that are encumbered with amount - and total amount in reserved. Matt - some times you have state come in - do not close until state says this is what it is Kevin - if we were to allocate 375,000 from general fund this year and next eyar and add 952 from capital project that would provide the amount needed for 1/20th. if used the cap project fund from WpcA THAT DEPLETES THAT FUND OTHER THAN WHAT IS COMING IN FROM SEWR USER FEES FORWARD. does the 288 user fee generate 588? Fred - if revenue come in the way projected. need reserve to cover in case things do not come in right. McCann - Fred - 588,000 McCann - reduction fro 304 down to 288 did not eliminate the reserve? Fred - no restricts us fro putting money in other reserve funds. Mayor - 3-4 accounts. Fred - there are cap reserve and opeating reserve and then have retricted or unrestricted funds. Mayor - so the projects in the budget last year are in restricted fund? yes Mayor which came in under the 288 fund? yes Yagaloff - they annyually budget 50,000 for each manhole - if manholes are projected at 50,000 per yar does it make sense to encumber for 50,000 each year? matt - we put certain amount in each year to eventually get the amount necessary to d the project. Yagaloff - so it is a larger project? yes Mayor - so we are clear on the encumbered funds Yagaloff - manhole - what size of project, how many years to get what is needed Mike - all these funds have been adding up Fred - we have also pulled moneyout Yagaloff - then it sounds like there is mney left to pay for this break. Fred - you need to build over time for years. Matt - these projects and things done years ago were done to make sure we did not have spikes from year to year. if did nothave reserves ou would belooking at spikes go back and forth. I don't want to two years from now have 2 million amount of sewr lines broken. Yagaloff - what are the balances in the reserves Matt - Yagaloff - no one can tell us what the balance of the encumbered fund is? McCann - 952,000 plus Anwar - we have responsibility in 2013 we don't want to wait until the last minutes to take caer of tht responsibility. is there a wy to list options that we have to take care of responsiblity. Matt - Fred - at our highest rate we were lower than the state average. Matt - you do not want to be in position to have spikes. would like to resolve the 1/20 payment, Get information out to TC and WPCa - go from there. Pelkey - Kevin - what is estiamte how much add to reserve fo revry 10 tha we charge? Yagaglof f- 100,000 per Kevin - how much reserve built for every ten dollars added to reserve? Kevin - trying to get handle on reserves used on annual basis - Fred - you see it when you see the WPCA budget Kevin - unrestricted reserves, need to know how much we need in unrestricted in a given year? Fred - will vary - this year will have 250,000 Kevin - but you have history tht you can go back to. Mayor - isn't the Fred - will have to come our of unrestricted. Mike - the capital budget 1.5 or 1.6 million but it is a moving target. out of restricted reseres how uch will be left and you do not know until the projects are complete. Matt - some of these projects have retainers. the project could be done but not compledly paid for until warrantees are done. Mike - Cary - we have to dtermine what dollars take from taxpayers and sewer users. Matt - three pump stations come our of sewer user fees. it is a general obligation bond but is paid for by sewer user fee Cary - there will be other projects, but we have to determine total dollars, an dhow much sewer user fees and how much general taxes. we have talked about using an amount of taxes only for ones that are public buildings. We have to figure out what we need to pay sewer plant an dsewer operations but I thik the caital costs have to be looked at separately. When sewer user? June Mayor - taxes fo rthis there is nothing this year that is going towards that. Cary - want to make sure do not keep the sewer rate down and take from Cary - would rather leave reserve and try to figur eout what we need in the future. wuld like t see encumbered amounts and unencumbered amounts. do not want to ssee 6% tax increase in 5 years. Have to look in the future. look at 2 year budget. Matt - one other analysis should do - what do not want to happen is the large corporate user - they can pay less than residential - want to come up with something fair Yagaloff - biggest taxpayer? CL&P Matt - transmission line regulated. Yagaloff- there are few businesses that would pay more. Evergreen Walk Matt - do not want to make bad decisions Cary - Buckland Mall is going to pay nothing,. Yagaloff - stated how he would like to see the increases happen. if no reserves the town would have to still fix McCann - bad policy to take from all reserves. Yagaloff - should not set aside in a bad economy, these are things tht should have been done in good economy. Mayor - McCann - need to take into cnsieration the pump stations. need to keep reserves Cary - should probably not build reserves just keep what is in there. Matt - you have policy tht says x amount in reserve. should figure out rate in good times and rate in bad times. Mayor - in order to predict the reserve you have to look at liklieness of items happening. Richard ARies - we have been studying tha tissue for a while. we are moving twoards setting a policy. the goal to have reserve is to have enough when something goes wrong. What can we do or tell us about your comitment to put contribution towards initial payment. Mayor - one thing tht has come out tonight is we want to understand WPCa's entire amount of the budget. need to know if certain things happened. Richard Aries - Cary - give us expenses Richard Aries - it was responded to well and taken care of timely. WPCA system has been run well. Havens - have better understanding. Matt - want to capture other items in this - businesses. have to agree on a lot together. Yagaloff - Town Council took vote tht said that the debt service for plant wil be paid fo rin taxes so that is done deal. tc also approves the o & m budget every year and then the TC - the outstanding question is what is going to happen with the 1/20th payment. The Town Councilis looking atthe 952 but the debt service has been voted on. Cary - there was a vote tht did tht and I voted against that, did not know 73 users in Vernon and Buckland Mall and 143 users Manchester would not pay because it is in taxes. Pelkey - is there anything that would indicate tonight tht it would not be paid for in taxes. Matt - Richard so where does 1/20th payment get separated? Mayor - what we did with pump stations - if thta passed woud take reserve for pump stations and use that toward the 1/20th payment. Bob Dickinson - if this is paid for with taxes it will not have a great burden on individuals who live in condo's or small houses. the only fair way to do it in sewer bills is meter the use. Mike - Pelkey - will get all information and then meet again. Fred -

5. Executive Session

6. Adjournment

Havens McCann 9:13 p.m unanimous

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