1. Call Meeting to Order 2. Prayer: TBD 3. Pledge of Allegiance 4. Roll Call
Communications and Reports from Town Manager
Public Input (Items Not on the Agenda)
Adoption of Minutes of Previous Meetings (Councilor Lopez) BE IT RESOLVED that the South Windsor Town Council hereby approves the Minutes of the following Town Council Meeting: Special Meeting Minutes of July 1, 2019.
Communications from Liaisons, Officers, and Boards Directly Responsible to Council
Reports from Standing Committees
Public Participation (Items on the Agenda) Public Meetings are the time and place at which the Town Council conducts official business of the Town. The Council reserves time and invites the public to be heard during Public Input, Public Petitions, Public Participation and Public Input/Participation of each Public Meeting, as follows: Item #5: Communications and Reports from Town Manager - This segment of the meeting shall not exceed twenty (20) minutes, unless extended by a majority consent of the Council present. Item #6: Public Input - A segment of up to twenty (20) minutes (which may be extended by the Mayor with consent of the Council) is set aside to hear from the public on any matter not on the agenda" Speaker(s) generally are to limit their comments to three (3) minutes each, and shall avoid personalities or impugning of improper motive to any person. Item #8: Public Petitions - A South Windsor Resident or Taxpayer may petition the Council to submit a new item on the agenda as described in Section 312 of the Town Charter. Item #12: Public Participation - A segment of up to twenty (20) minutes (which may be extended by the Mayor with consent of the Council) is set aside to hear from the public on any matter on the agenda. Speaker(s) generally are to limit their comments to three (3) minutes each, and shall avoid personalities or impugning or improper motive to any person. Item #17: Public Input/Participation - A segment of up to ten (10) minutes (which may be extended by the Mayor with consent of the Council) is set aside to hear from the public on any matter. Speaker(s) generally are to limit their comments to three (3) minutes each, and shall avoid personalities or impugning or improper motive to any person.
Consent Agenda [All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.] (Councilor Maneelev) Motion to approve Agenda Items 15. A. (*) through 15. B. (*) as the Consent Agenda. (Please read dark headings, only, on the Consent Agenda Items)
Discussion Item: Update Regarding Emergency Management and the Establishment of an Advisory Committee (requested by Councilor Snyder) Walter Summers, Fire Marshal; and Scott Roberts, Assistant Town Manager/CIO/Emergency Management to be present)
Resolution Adopting the South Windsor Municipal, Residential and Business Energy Plan (Councilor Snvder) WHEREAS, in its June 2, 2014 Resolution committing to support the Energize South Windsor Initiative, the Town Council pledged "to reduce [the Town's] municipal building energy consumption 20% by the year 2018 and voluntarily purchase 20% of its municipal building electricity from clean, renewable energy sources by the year 2018; and WHEREAS, both goals have been met; and WHEREAS, the Town has realized energy savings in areas such as the conversion of cobra-head streetlights to LED, and through the addition of ammonia and nitrogen removal processes to the sewer plant; and WHEREAS, the Town reduced its overall energy consumption by 17% between the baseline year of 2010 and calendar 2018; and WHEREAS, the Town has sponsored two Energize CT programs and two Solarize CT programs for residents, in addition to promoting programs such as C-PACE and Small Business Energy Advantage programs for businesses and non-profits; and WHEREAS, these programs have resulted in a decrease in electricity consumption to commercial, industrial, and residential customers; and WHEREAS, the Town Council wishes to recognize the expertise and hard work of the Town, Water Pollution Division, and Board of Education staff, as well as the South Windsor Energy Committee in achieving these results; and WHEREAS, the Sustainable CT program encourages the adoption of a Municipal, Residential and Business Energy Plan to be adopted in the current year and revised when the Plan of Conservation and Development is to be updated in 2023; and WHEREAS, the South Windsor Municipal, Residential and Business Energy Plan identifies new goals, broken down by categories and, as appropriate, by the departments that manage the respective facilities; and WHEREAS, the Plan commits the Energy Committee to identify new energy saving projects to be funded by reinvesting the savings from previous energy projects, file periodic progress reports, and continue outreach to the residential and business sectors of South Windsor NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby adopts the South Windsor Municipal, Residential and Business Energy Plan and the energy-related goals for calendar year 2023 identified in the South Windsor Municipal, Residential and Business Energy Plan.
Discussion Item: Pedestrian Crossing at 989 Ellington Road (Mill on the River) (requested by Town Manager, Matthew B. Galligan) (Jeff Doolittle, Town Engineer to be present)
Resolution Regarding the Pedestrian Crossing at 989 Ellington Road (Mill on the River) (Deputy Mayor Pendleton) WHEREAS, the Mill on the River Restaurant at 989 Ellington Road obtained approval for and installed a pedestrian crosswalk across Ellington Road (CT Rte 30) from their main parking lot to an overflow parking lot across the street in 2004-2005, and this installation included warning signs and flashing lights that notify motorists of pedestrians using this crosswalk, to improve pedestrian safety; and WHEREAS, the Connecticut DOT approved this crosswalk and associated warning signs and flashing lights with the condition that the Town of South Windsor own, maintain and pay for the operation of the signs and flashing lights; and WHEREAS, the in-pavement flashing lights stopped working, were removed and need to be replaced with new post mounted flashing lights, and the warning signs need to be updated to current standards; and WHEREAS, the Town's Traffic Engineer has completed a plan to install a set of Rectangular Rapid Flash Beacons (RRFB) and new warning signs at this crosswalk and this plan has been reviewed and approved by the Connecticut DOT; and WHEREAS, the Town has developed a cost estimate to purchase and install the approved RRFB and associated signs, wiring and equipment as shown on the plan of $35,000; and WHEREAS, the RRFB equipment can only be obtained and installed by a few contractors; and WHEREAS, the proposal obtained is very close to the Engineers estimate and it does not seem likely that better pricing would be obtained by competitive bidding NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby authorizes the transfer of $35,000 from Contingency Fund to a project account to purchase and install new RRFB warning lights, warning signs and associated equipment as shown on the plan for the pedestrian crosswalk by 989 Ellington Road (CT Rte. 30), and waives competitive bidding for the purchase and installation of this equipment; and BE IT FURTHER RESOLVED that the Town Council authorizes the Town Manager to sign any agreements necessary to hire a contractor to perform this work.
Resolution Approving the Traffic Calming Policy (Councilor DelnickO WHEREAS, the Town of South Windsor Local Road Safety Committee including members of the South Windsor Police, Fire, Public Works, Planning Department and Board of Education has developed a Neighborhood Traffic Calming Policy as a guide to handle resident traffic concerns and complaints; and WHEREAS, a public hearing was held on June 18, 2019, at which time, the Town Council obtained public input on the draft Neighborhood Traffic Calming Policy; and WHEREAS, the Town Council thinks the Neighborhood Traffic Calming Policy will help serve the best interests of the users of Town streets including drivers of all motor vehicles, pedestrians, bicyclists, and residents NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby approves the Neighborhood Traffic Calming Policy dated April 29, 2019.
Resolution Approving the Addressing Policy (Councilor Lvdecker) WHEREAS, the Town of South Windsor Staff, including members of the South Windsor Police, Fire Marshal, Planning Department, Assessor, Health Inspector, Public Works Department, and Information Technology, has developed an Addressing Policy to serve as a guide to Town Staff in maintaining existing address data and establishing new addresses for the Town; and WHEREAS, this policy establishes the formal processes of creating, preserving, and enforcing the Town address data standards to record accurate location information for use by all departments servicing the residents and businesses of South Windsor; and WHEREAS, the Town Council believes the Addressing Policy will help serve the best interests of the residents and businesses in Town and provide valuable data that will help emergency services and other Town Departments to efficiently and accurately respond to an emergency or call for service on any property in Town NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby approves the Addressing Policy dated June 2019.
Discussion Item: Pending List (requested by Town Manager, Matthew B. Galligan)
Resolution Adopting the Proposed Amendment to Ordinance #64 - Street Numbering Ordinance (Councilor Rilev) BE IT RESOLVED that the South Windsor Town Council hereby adopts the proposed Amendment to Ordinance #64 - Street Numbering Ordinance, as shown in attached Exhibit A.
Resolution Adopting the Establishment of a Proposed Ordinance Titled, "Designated Wildlife Protective Areas" (Councilor Hockenberrv) BE IT RESOLVED that the South Windsor Town Council hereby adopts the establishment of a proposed Ordinance titled, "Designated Wildlife Protective Areas," as shown in attached Exhibit B.
18. Communications and Petitions from Council 20. Adjournment
Jul 15, 2019 Council Meetings
1. Call Meeting to Order 2. Prayer: TBD 3. Pledge of Allegiance 4. Roll Call
Communications and Reports from Town Manager
Public Input (Items Not on the Agenda)
Adoption of Minutes of Previous Meetings (Councilor Lopez) BE IT RESOLVED that the South Windsor Town Council hereby approves the Minutes of the following Town Council Meeting: Special Meeting Minutes of July 1, 2019.
Communications from Liaisons, Officers, and Boards Directly Responsible to Council
Reports from Standing Committees
Public Participation (Items on the Agenda) Public Meetings are the time and place at which the Town Council conducts official business of the Town. The Council reserves time and invites the public to be heard during Public Input, Public Petitions, Public Participation and Public Input/Participation of each Public Meeting, as follows: Item #5: Communications and Reports from Town Manager - This segment of the meeting shall not exceed twenty (20) minutes, unless extended by a majority consent of the Council present. Item #6: Public Input - A segment of up to twenty (20) minutes (which may be extended by the Mayor with consent of the Council) is set aside to hear from the public on any matter not on the agenda" Speaker(s) generally are to limit their comments to three (3) minutes each, and shall avoid personalities or impugning of improper motive to any person. Item #8: Public Petitions - A South Windsor Resident or Taxpayer may petition the Council to submit a new item on the agenda as described in Section 312 of the Town Charter. Item #12: Public Participation - A segment of up to twenty (20) minutes (which may be extended by the Mayor with consent of the Council) is set aside to hear from the public on any matter on the agenda. Speaker(s) generally are to limit their comments to three (3) minutes each, and shall avoid personalities or impugning or improper motive to any person. Item #17: Public Input/Participation - A segment of up to ten (10) minutes (which may be extended by the Mayor with consent of the Council) is set aside to hear from the public on any matter. Speaker(s) generally are to limit their comments to three (3) minutes each, and shall avoid personalities or impugning or improper motive to any person.
Consent Agenda [All items listed with an asterisk (*) are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and be considered in its normal sequence on the Agenda.] (Councilor Maneelev) Motion to approve Agenda Items 15. A. (*) through 15. B. (*) as the Consent Agenda. (Please read dark headings, only, on the Consent Agenda Items)
Discussion Item: Update Regarding Emergency Management and the Establishment of an Advisory Committee (requested by Councilor Snyder) Walter Summers, Fire Marshal; and Scott Roberts, Assistant Town Manager/CIO/Emergency Management to be present)
Resolution Adopting the South Windsor Municipal, Residential and Business Energy Plan (Councilor Snvder) WHEREAS, in its June 2, 2014 Resolution committing to support the Energize South Windsor Initiative, the Town Council pledged "to reduce [the Town's] municipal building energy consumption 20% by the year 2018 and voluntarily purchase 20% of its municipal building electricity from clean, renewable energy sources by the year 2018; and WHEREAS, both goals have been met; and WHEREAS, the Town has realized energy savings in areas such as the conversion of cobra-head streetlights to LED, and through the addition of ammonia and nitrogen removal processes to the sewer plant; and WHEREAS, the Town reduced its overall energy consumption by 17% between the baseline year of 2010 and calendar 2018; and WHEREAS, the Town has sponsored two Energize CT programs and two Solarize CT programs for residents, in addition to promoting programs such as C-PACE and Small Business Energy Advantage programs for businesses and non-profits; and WHEREAS, these programs have resulted in a decrease in electricity consumption to commercial, industrial, and residential customers; and WHEREAS, the Town Council wishes to recognize the expertise and hard work of the Town, Water Pollution Division, and Board of Education staff, as well as the South Windsor Energy Committee in achieving these results; and WHEREAS, the Sustainable CT program encourages the adoption of a Municipal, Residential and Business Energy Plan to be adopted in the current year and revised when the Plan of Conservation and Development is to be updated in 2023; and WHEREAS, the South Windsor Municipal, Residential and Business Energy Plan identifies new goals, broken down by categories and, as appropriate, by the departments that manage the respective facilities; and WHEREAS, the Plan commits the Energy Committee to identify new energy saving projects to be funded by reinvesting the savings from previous energy projects, file periodic progress reports, and continue outreach to the residential and business sectors of South Windsor NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby adopts the South Windsor Municipal, Residential and Business Energy Plan and the energy-related goals for calendar year 2023 identified in the South Windsor Municipal, Residential and Business Energy Plan.
Discussion Item: Pedestrian Crossing at 989 Ellington Road (Mill on the River) (requested by Town Manager, Matthew B. Galligan) (Jeff Doolittle, Town Engineer to be present)
Resolution Regarding the Pedestrian Crossing at 989 Ellington Road (Mill on the River) (Deputy Mayor Pendleton) WHEREAS, the Mill on the River Restaurant at 989 Ellington Road obtained approval for and installed a pedestrian crosswalk across Ellington Road (CT Rte 30) from their main parking lot to an overflow parking lot across the street in 2004-2005, and this installation included warning signs and flashing lights that notify motorists of pedestrians using this crosswalk, to improve pedestrian safety; and WHEREAS, the Connecticut DOT approved this crosswalk and associated warning signs and flashing lights with the condition that the Town of South Windsor own, maintain and pay for the operation of the signs and flashing lights; and WHEREAS, the in-pavement flashing lights stopped working, were removed and need to be replaced with new post mounted flashing lights, and the warning signs need to be updated to current standards; and WHEREAS, the Town's Traffic Engineer has completed a plan to install a set of Rectangular Rapid Flash Beacons (RRFB) and new warning signs at this crosswalk and this plan has been reviewed and approved by the Connecticut DOT; and WHEREAS, the Town has developed a cost estimate to purchase and install the approved RRFB and associated signs, wiring and equipment as shown on the plan of $35,000; and WHEREAS, the RRFB equipment can only be obtained and installed by a few contractors; and WHEREAS, the proposal obtained is very close to the Engineers estimate and it does not seem likely that better pricing would be obtained by competitive bidding NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby authorizes the transfer of $35,000 from Contingency Fund to a project account to purchase and install new RRFB warning lights, warning signs and associated equipment as shown on the plan for the pedestrian crosswalk by 989 Ellington Road (CT Rte. 30), and waives competitive bidding for the purchase and installation of this equipment; and BE IT FURTHER RESOLVED that the Town Council authorizes the Town Manager to sign any agreements necessary to hire a contractor to perform this work.
Resolution Approving the Traffic Calming Policy (Councilor DelnickO WHEREAS, the Town of South Windsor Local Road Safety Committee including members of the South Windsor Police, Fire, Public Works, Planning Department and Board of Education has developed a Neighborhood Traffic Calming Policy as a guide to handle resident traffic concerns and complaints; and WHEREAS, a public hearing was held on June 18, 2019, at which time, the Town Council obtained public input on the draft Neighborhood Traffic Calming Policy; and WHEREAS, the Town Council thinks the Neighborhood Traffic Calming Policy will help serve the best interests of the users of Town streets including drivers of all motor vehicles, pedestrians, bicyclists, and residents NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby approves the Neighborhood Traffic Calming Policy dated April 29, 2019.
Resolution Approving the Addressing Policy (Councilor Lvdecker) WHEREAS, the Town of South Windsor Staff, including members of the South Windsor Police, Fire Marshal, Planning Department, Assessor, Health Inspector, Public Works Department, and Information Technology, has developed an Addressing Policy to serve as a guide to Town Staff in maintaining existing address data and establishing new addresses for the Town; and WHEREAS, this policy establishes the formal processes of creating, preserving, and enforcing the Town address data standards to record accurate location information for use by all departments servicing the residents and businesses of South Windsor; and WHEREAS, the Town Council believes the Addressing Policy will help serve the best interests of the residents and businesses in Town and provide valuable data that will help emergency services and other Town Departments to efficiently and accurately respond to an emergency or call for service on any property in Town NOW, THEREFORE, BE IT RESOLVED that the Town Council hereby approves the Addressing Policy dated June 2019.
Discussion Item: Pending List (requested by Town Manager, Matthew B. Galligan)
Resolution Adopting the Proposed Amendment to Ordinance #64 - Street Numbering Ordinance (Councilor Rilev) BE IT RESOLVED that the South Windsor Town Council hereby adopts the proposed Amendment to Ordinance #64 - Street Numbering Ordinance, as shown in attached Exhibit A.
Resolution Adopting the Establishment of a Proposed Ordinance Titled, "Designated Wildlife Protective Areas" (Councilor Hockenberrv) BE IT RESOLVED that the South Windsor Town Council hereby adopts the establishment of a proposed Ordinance titled, "Designated Wildlife Protective Areas," as shown in attached Exhibit B.
18. Communications and Petitions from Council 20. Adjournment